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Mr. Schroeder stated the purpose of reporting it is so staff is aware of what needs to be budgeted for. Motion by Mayor Hardin and seconded by Councilmember Beyer to recommend Council adopt the policy for donations of property or cash - unsolicited and solicited. Motion carried. Voting Yes: Mayor Hardin, Councilmembers Beyer, Beahen, Peterson and Zimmerman. Voting No: None. Case #4: Report on 1996 Community Events Finance Officer Hart summarized the community events that have taken place thus far in 1996. The Annual Pet Clinic, held at Central Park, was very successful. There were 266 dog licenses issued and 61 cat licenses. The vaccinations administered were 252 dog rabies, 87 cat rabies, 296 distemper and 86 PanRC. In an attempt to try and "smooth" the flow of activities, we employed enough staff help to provide two ongoing lines and a "floater" position for relief and to act as the "go-for". The fees generated from the issuance of pet licenses totaled $1,188. (Licenses were provided at a reduced rate as in the past). The amount netted from the shot contributions were $1,071.41. The Volunteer Recognition Banquets was held on Monday, April 29, 1996, at Majestic Oaks with in excess of 60 people attending. The total cost of the banquets, not including staff time for coordinating the event, was $1,274.92. The amount was provided from the 1996 Council Contingency through a budget amendment. The 1996 Tree Sale (22nd annual) minus the Environmental Expo was held on Saturday, May 4, 1996, at Ramsey Elementary School. The vendors felt that plant sales were reasonable to good and indicated interest in returning for this event next year. As in the past, the DNR provided seedlings free of charge. Approximately 1,200 seedlings were given away to residents. The City realized the donation of a number of trees from vendors participating in the event. Those donated materials have been planted in and around the municipal campus. Costs incurred was solely staff time and amounted to approximately $150. The Becky Weiss Memorial Bike Road-eo was held on May 4. It was a big success with 400 children participating and more parents observing. There were numerous donations including 12 bicycles, and the annual tickets to a Twins game. The event started with a cash balance of $3,676.50. Donations and registrations for the 1996 event totaled $6,094.55 (which includes $1,000 from the Lions) and expenditures were approximately $6,694.51 (two billings not yet received). The anticipated carry forward balance for 1997 will be approximately $3,076.54. Ms. Hart continued with the Spring Recycling Day reporting that it, too, was a big success. Fees generated at the event were charges for items such as tires and appliances. The total proceeds for the day amounted to $1,283. Billings have not yet been received from the vendors that participated but the revenues generated should offset the costs incurred. Ms. Hart stated there are still several community events to take place in 1996, such as the Spring D.A.R.E. Graduation, the Community Picnic, Business Expo, Game Fair, Business Appreciation Golf Day, Ramsey Elementary Dedication, Fall Recycling Day, 1996 Fall D.A.R.E. Graduation. Ms. Hart explained that no action is necessary - this case is for informational purposes only. Case #5: Schedule 1997 Community Events Finance Officer Hart presented the Finance Committee with a list of 1997 community events and proposed dates. Motion by Councilmember Beahen and seconded by Councilmember Zimmerman to recommend Council approve the schedule for the 1997 Community Events. Motion carried. Voting Yes: Mayor Hardin, Councilmembers Beahen, Zimmerman, Beyer and Peterson. Voting No: None. Finance Committee/May 28, 1996 Page 4 of 5