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concept of appointing alternates that would receive on-going agendas and could be seated on the <br />Planning Commission on short notice in an attempt to eliminate the lack of quorum issues. He <br />presented an attendance report on Planning Commission members for the Council to review. <br /> <br />Councilmember Cook suggested that the information be forward to the Chair of the Planning <br />Commission and that a letter then be sent out to members who have not been attending regular <br />meetings to see if they were still interested in serving on the Planning Commission. <br /> <br />Councilmember Kurak stated that they have discussed with members of the Planning <br />Commission that it may be beneficial to hold off-camera work sessions to review some of the <br />issues. She suggested that the Planning Commission schedule regular work sessions. <br /> <br />Councilmember Cook suggested that if the Planning Commission is being given a heavy case <br />load, possibly there should be another Commission established to handle some of the issues. <br /> <br />Mayor Gamec replied that the reason they ran into problems with the Town Center was because <br />the Planning Commission ended up being excluded because the Town Center Task Force was <br />brought on board. The Planning Commission is a very important part of the process and he was <br />very opposed to having alternates on the Planning Commission. He agreed with sending out a <br />letter to the members of the Planning Commission to find out what their commitment is. <br /> <br />Councilmember Elvig stated that there are two issues. The first one being the lack of <br />communication with the Planning Commission in regards to the Town Center and the second <br />issue being attendance. He inquired if there was some sort of rule regarding absences that should <br />be put into place. <br /> <br />Mayor Gamec stated that he thought a letter should be sent out to all Planning Commission <br />members explaining the importance of their attendance and asking them if they are still able to <br />give the time commitment. <br /> <br />Councilmember Kurak stated that she would be in favor of the alternate option. <br /> <br />Coun.cilmember Cook inquired if the alternates would be required to attend all of the meetings. <br /> <br />Councilmember Kurak stated that she did not think that they would have to be present at the <br />meeting, but they should be required to watch the meetings on cable so that they are prepared. <br /> <br />Councilmember Zimmerman suggested that the Council needs to have more meetings with the <br />Planning Commission to iron out some of the problems. <br /> <br />Councilmember Elvig stated that he thought the City would be walking on dangerous ground by <br />appointing alternates. He would first like to have some open communication with the <br />Commission members changing the policy. <br /> <br />City Council/June 10, 2003 <br />Page 21 of 22 <br /> <br /> <br />