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Councilmember Cook suggested that if the Planning Commission is being given a heavy case <br />load possibly there should be another Commission established to handle some of the issues. <br /> <br />Mayor Gamec replied that the reason they ran into problems with the Town Center was because <br />the Planning commission ended up being excluded because the Town Center Task Force was <br />brought on board. The Planning Commission is a very important part of the process and he was <br />very opposed to having alternates on the Planning Commission. He agreed with sending out a <br />letter to the members of the Planning Commission to find out what their commitment is. <br /> <br />Councilmember Elvig stated that there are two issues. The first one being the lack of <br />communication with the Planning Commission in regards to the Town Center and the second <br />issue being attendance. He inquired if there was some sort of rule regarding absences that should <br />be put into place. <br /> <br />Mayor Gamec .stated that he thought a letter should be sent out to all Planning Commission <br />members explaining the importance of their attendance and asking them if they are still able to <br />give the time commitment. <br /> <br />Councilmember Kurak stated that she would be in favor of the alternate option. <br /> <br />Councilmember Cook inquired if the alternates would be required to attend all of the meetings. <br /> <br />Councilmember Kurak stated that she did not think that they would have to be present at the <br />meeting, but they should be required to watch the meetings on cable so that they are prepared. <br /> <br />Councilmember Zimmerman stated that the Council needs to have more meetings with the <br />Planning Commission to iron out some of the problems. <br /> <br />Councilmember Elvig stated that he thought the City would be walking on dangerous ground by <br />appointing alternates. He would first like to have some open communication with the <br />Commission members changing the policy. <br /> <br />Councilmember Pearson stated that the problem with appointing alternates is that they will feel <br />that they are not part of the active process. The Planning commission is very important and it is <br />critical to have people attend those meetings. <br /> <br />Consensus of the City Council was to direct staff to contact the Planning Commission <br />chairperson regarding the issue of attendance and then send out a letter to all the current <br />members. <br /> <br />City Council/June 10, 2003 <br />Page 23 of 24 <br /> <br />P73 <br /> <br /> <br />