Agenda - Parks and Recreation Commission - 01/10/2002

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COMMISSION BUSINESS Case//1: Recommend Park Dedication for Birch Hill Lodges Parks/Utilities Supervisor Boos stated that on November 4't', 2001, the Planning Commission recommended Preliminary Plat approval for Orrin Thompson Homes Birch Hill Lodges. The 84- unit townhome project is essentially the same as the Sketch Plan the Park Commission commented on in November. He noted that upon review of the Sketch Plan, staff and the developer were to bring back a recommendation on Park Dedication and Trail Fees. Mr. Cory Lepper, Project Manager for Birch Lodges and staff had several conversations on the above as well as the Landscape Plan for the site. Staff has prepared a summary of these issues, which will be incorporated into the Development Agreement if approved by the Park Commission and City Council. He said that staff is proposing an approximate 1,4 acre reduction in park land dedication at the west-center of the Plat from what was submitted at Sketch Plan by the developer. This reduction would result in a cash contribution of $27,300 in addition to the land dedication of 1~.05 acres. Parks/Utilities Supervisor Boos explained the park was extended beyond the north line of the east part of the park, where there was an existing basketball court. If the developer included the basketball square, it would satisfy the requirement of Park and Recreation. The developer looked at the cost of the improvement. He suggested reducing the acreage to 1.05 acres because that netted $27,300 in park dedication. This would purchase more than that square of blacktop. Parks/Utilities Supervisor said that staff recommends the points as present on page 2 in the meeting packet. In addition, he handed out a copy of a letter from Cory Lepper from On'in Thompson. He stated that Joe from Orrin Thompson Homes was present if the Commission had questions. Parks/Utilities Supervisor Boos noted that the existing basketball space could be added to the existing Solstice Park. He explained it should not be put by homes due to the noise. He suggested that half the $27,300 be deposited directly into the Solstice Park Development Account to ensure the money was used for that park. Commissioner Olds pointed out a correction should be made on the Development Agreement. The second paragraph should be corrected from "the City the Developer" to "the City and the Developer". Parks/utilities Supervisor Boos indicated this is a draft and corrections will be made. Commissioner Olds questioned numbers 4 and 5 on the Draft Development Agreement for Birch Hill Lodges. He asked if there is a policy in place for regular maintenance for the transplanted trees. Parks/utilities Supervisor Boos explained that variables such as rain make it difficult to keep a regular schedule. He noted that his department monitors the landscaping closely. He stated that if there is a contribution by the developer, we will make the investment to provide the best Success. Park and Recreation Commission/December 13, 2001 Page 2 of 10