Agenda - Parks and Recreation Commission - 11/15/2001

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D. Compensation The firm's proposal must identify: · Th, e, minimum, estimated, and maximum hours and associated cost expected for each item of the proposed Master Trail Plan "Table of Contents," (Note that some of the above items may be omitted to expedite the receipt of the Trail Plan or to reduce cost. The following outline headings will be included in the plan: Development Concepts; Individual Trail Corridor Descriptions; and Individual Trail Corridor Cost Estimates and Funding Proposals.) · The not-to-exceed cost of the Plan based on estimated hours referenced above. · No partial payments will be made by the City. · Include a list of trail construction grants that the firm was responsible in acquiring for central Minnesota projects. · Include a listing of grant funding sources that the firm believes would be applicable to Ramsey's proposed system. · Include a list with phone numbers of prior trail plan clients who received the above grants. Evaluation Criteria The firm's proposal will be ranked by City staff and recommended for City Council approval by applying the following criteria: The ability of the firm to meet or exceed the goals and objectives of the City of Ramsey. The finn's success rate and experience in receiving trail construction grants for its clients. The firm's experience with using greenways and trail corridors in natural resource protection. The firm's experience in consensus building at public meetings with City officials and residents involving trails. The firm's ability to expedite the tasks tentatively entitled Development Concepts, Individual Trail Corridor Descriptions, and especially, Individual Trail CortSdor Cost Estimates and Funding Proposals. RFP Terms There is no' expressed or implied obligation for the City of Ramsey to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. To be considered, ten (t, 0) copies (or one reproducible copy) of a proposal must be delivered to Mark Boos, Parks/Utilities Supervisor at Ramsey Municipal Center, 15153 Nowthen Boulevard NW, Ramsey, MN 55303 by 5:00 p.m. on November 6th, 2001. During the evaluation process, the City of Ramsey reserves the right to request additional information or clarification, or allow corrections of errors or omission. At the discretion of the City of Ramsey, finns submitting proposals may be requested to make oral presentations as part of the evaluation process. It is anticipated the selection of a finn will be completed before January 31 st, 2002. A contract will be executed between both parties following selection. C:\Documents and Settingshnwamer\Local Settings\Temp\RFP Master Trail Plan.doc 11/09/01 -14-