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CASE <br /> <br />REVIEW INFORMATION REGARDING SQUAD ROTATION <br /> By: Jessie Hart, Finance Officer <br /> <br />Background: <br /> <br />During discussions regarding the replacement of four squads during the Finance Committee <br />meeting on January 24, 1995, there were some Committee members that questioned why the <br />squads were being replaced at 60,000 to 70,000 miles, or approximately every two and one-half <br />years. In addition to that question, some of the members questioned whether there was a rotation <br />plan in place, and if so, what was it based on. This case is being provided at this time to address <br />and discuss those questions. <br /> <br />RCpl~tcement <br /> <br />In the past, the squads in the City fleet had been kept in service as patrol vehicles for 100,000 to <br />150,000 miles. It had been determined several years ago that it was most cost effective to replace <br />the squads at about 60,000 to 70,000 miles. This determination was based on utilizing "trade-in" <br />values from the National Automobile Dealer's Association book (blue book) as well as utilizing <br />policies for replacement based on discussions with agencies such as Hertz, Avis, 3M Fleet <br />Management and Elk River Ford. <br /> <br />The analysis incorporated age and mileage at various levels, maintaining the assumption the squad <br />would be traded rather than rotated into the Administrative fleet. Based on this analysis, it was <br />determined that the squads should be replaced, or rotated at 60,000 to 70,000 miles which would <br />provide the highest trade in value when compared to replacement costs, and caused the replacement <br />at about two and one-half years because of delivery and set-up time frames. <br /> <br />Ro~ion <br /> <br />Based on the replacement analysis, it has been the practice the last couple of years to rotate the <br />squads at the 60,000 to 70,000 miles, or approximately every two and one-half years. This has <br />been done based on the current size of the fleet. <br /> <br />In response to the Committee's questions regarding a rotation plan, Sergeant Gustafson prepared <br />the attached information for squad rotation through the year 2000. The information includes <br />analysis at the same number of squads as currently exist and with additions to increase the number <br />of squads and the costs associated with each level. <br /> <br />Committee Action: <br /> <br />None required at this time - for information and discussion only. <br /> <br />Reviewed By: <br />City Administrator <br />Finance Officer <br /> <br />Copies distributed to: <br />Police Chief <br />Sergeant Gustafson <br /> <br />FC: 03/28/95 <br /> <br /> <br />