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CASE AWARD BID FOR BOARDWALK CONSTRUCTION FOR LAKE ITASCA TRAIL AND FOX PARK By: Beth Malaby, Community Development Intern Background: Included in the approved Lake Itasca Trail budget is the construction of a boardwalk to complete the trail connecting to Autumn Heights Park and cause the linkage between three park districts. [Lake Itasca, Ermine and Autumn Heights Districts]. Boardwalk construction has also been proposed in the Fox Park plan which was presented for approval in a previous case. The impacted neighborhoods have had significant input into these boardwalk projects. We have worked closely with the Northfork developers and with representatives of the Homeowners Association, and have surveyed the neighborhood to the east of the project regarding park developments in the Itasca area. Likewise, the Fox Park neighborhood has been extensively contacted and involved in the process. Request for Bids for construction of the two boardwalks were sent to contractors on April 17, 1995. The bid specifications included both 4' and 8' wide boardwalk segments. (One contractor also included a 6' wide option.) Bids were opened on Tuesday, May 9, 1995. Two proposals were received; from Value Recreation and Flanagan Sales. Flanagan Sales is the apparent low bidder as indicated on the attached bid comparison. The Park Commission reviewed these bids on Thursday, May 11, 1995, and recommended awarding the contract for the construction of the boardwalks to Flanagan Sales. Observations: It is clear that Flanagan Sales is the lower bidder. While Value Recreation claims a much longer lifespan for their product (40 years vs. 20 years), they do not warrant their product for five years, as Flanagan Sales does. Flanagan Sales also offers free inspection of the project for the first two years. Lake Itasca Trail The budget report as of March 31, 1995, for the Lake Itasca Trail is attached. The ledger indicates $103,845 available for completion of this project, which includes additional bituminous sections and the proposed boardwalk. The bituminous segments of the trail, comprising approximately 1900 linear feet, will require approximately $12,000 of the available funds (as per quotes received by staff in October 1994). The remaining $91,445 would be available for the boardwalk and other costs associated with the completion of the trail. As the attached price comparison indicates, $85,561 of this amount would be required to construct the 8' wide option for the 1300' wetland crossing (per the Flanagan Sales bid). The remaining dollars will be available for other costs and as a contingency. Fox Park Included in the Fox Park Budget, presented in the previous case, is approximately $21,000 for the construction of the boardwalk during 1995. It is estimated that, based on measures obtained from an aerial map, the cost to install the boardwalk would be around $20,234.