Minutes - Council - 02/28/1995 - Laserfiche WebLink

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Ms. Hart stated that is why the excess fund policy was set up the way it was. Councilmember Zimmerman stated that a comment was made at the Finance Committee concerning fairness of certain departments. In the future, maybe a policy can be developed regarding departments taking a cut if necessary, etc. Motion by Councilmember Peterson and seconded by Councilmember Beyer to adopt Resolution g95-02-048 receiving bids and awarding contract for one commercial mower to Midwest Specialty Sales for an amount not-to-exceed $25,986.00. Motion carried. Voting Yes: Mayor Hardin, Councilmembers Peterson, Beyer, Beahen and Zimmerman. Voting No: None. MAYOR AND COUNCIL INPUT 1 ) Refrigerator Purchase Finance Officer Hart informed Council that the refrigerator had to be replaced in the employee's break room. 2) Administrative Services Manager Position City Administrator Schroeder stated that the City advertised for an Assistant to the City Administrator position. Two hundred requests for applications were received and 112 of these applications were returned. We received a few additional applications after the deadline. The applications were scored on a 100-point scale based upon the minimum requirements. Following this scoring, 33 applicants were deemed to meet the minimums. Sixteen of the applicants meet the qualifications to be interviewed. He stated he intends to pare down the list of finalists prior to asking anyone to come in for an interview. The advertised range of pay was $31,000 to $40,000. The bulk of the applicants are currently being paid from $32,400 to $41,000. He felt it would be difficult to find someone toward the bottom of the pay range. Mr. Schroeder reported that all 112 applications are available for Council's review. He added that he hopes to conduct telephone interviews because of the distance away of some of the applicants. He continued that he had spoken with one of the members of the Personnel Committee today and it was suggested that Council be involved at this point. He thought he would pare it down more first as he had not expected that Council wanted to be involved prior to that point. He then inquired how Council felt. Councilmember Beyer stated she had contacted Mr. Schroeder today. Prior to that, she wasn't aware that he had already sent letters to some of the applicants; she did not expect him to move that fast. Councilmember Beyer felt it would be a good idea to have the Personnel Committee to be more active in the beginning. She added that she really didn't know what could be done at this point other than becoming involved from this point on. She stated as far as telephone interviews, she is open to that idea. She sees it as a viable solution for those out of state as it saves expense for them. Councilmember Beahen agreed with Councilmember Beyer. Mayor Hardin did not see how Council would have time to be more involved in this .proce.ss and was in agreement with the phone interviews to pare down the number of Interviews. Councilmember Beyer added that Council does not have any other choice since Mr. Schroeder has taken the action he has. City Council/February 28, 1995 Page 13 of 14