07/21/94 Staff Budget - Laserfiche WebLink

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Assistant Chief Kapler stated we are running at about a 15% increase over last year. He did not feel it would be at 15% for the whole year. You will see a slight increase in that. Mr. Schroeder asked if anyone uses the cam-corder. Assistant Chief Kapler stated they use their own fight now; however, if we know the cam- corder is here, we will use it. Chief Auspos stated the Police Department will use it too. Finance - Ms. Hart stated that the $1,650 is for stationery in 1995 because we will probably need new checks with the new computer. Office supplies listed are the ones specific to the Finance Office. She felt that the amount listed for gasoline was probably high but it's for the dally trips to the bank, etc. Auditing - she stated she had budgeted $15,000 but she wants to increase it by $350 to submit the audit report for certification review. The phone is basic - postage the same (accounts payable bills) - long distance calls vary. Mileage reimbursement - the amount is a "shot in the dark". She stated she put in for the GFOA conference in Baltimore but she suspected it would get cut. She explained the trainings. General notices - is for the budget public hearing notice, etc. As long as we can just put it in the Union it will be a low cost, it will be significantly higher if it has to be in the Minneapolis Star Tribune. Office/Data Processing is the typewriter. GFOA membership - population increase. ALCPA - is for Mary Gomez's CPA membership. She felt it is very beneficial as it relates to tax changes, etc. GAFFR review contains accounting changes dealing with government. Books and pamphlets are miscellaneous reference materials. Other contracted services is for county administration of the truth in taxation notices. This amount is based on the 1993 amount. Assessing - Ms. Hart stated the City contracts with Anoka County. The charge is based on the number of parcels. She increased the 1993 amounts by three percent and rounded them off. As unimproved goes off - improved goes up. She hoped the estimate was a little high. She stated she hasn't heard any complaints about the contracted service. Legal - Ms. Hart stated there could be some changes to this. She stated she estimated a cap. Mr. Schroeder stated about $42,000. Ms. Hart stated that the general legal is based on the other two years. She felt it should be pretty close with $60,000. There are some things pending; however, most issues have been settled. We need to maintain an amount in case we incur a significant cost not anticipated. Data Processing - Ms. Hart stated it covers all departments in the City. It's like a centralized computer center. Other equipment is for when a computer "mouse", or something like that, goes down. Training is for spreadsheet training - it comes from all different departments. She stated she would like to see three people trained as network engineers, including maybe one in the Police Department. The other two would probably be Kathy and Mary. Office equipment is current contracts and all contracts we anticipate having. We need to have check-ups done before we can enter into a contract. The cost for the printer is $200/year. Books - sometimes there are updates in the books for equipment we now have. Computer hardware figures are a "shot in the dark". Expense reserve - Ms. Hart stated that $50,000 is for unanticipated costs not budgeted for. Staff Budget Meeting/July 21, 1994 Page 4 of 5