Minutes - Public Works Committee - 10/16/2007

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stated that Oakwood Development is requesting an additional $80,615.05, which is a 92% increase in the anticipated payment. He stated that John Peterson signed the development agreement and the trail has been completed. He stated that he would like the authority to negotiate with Oakwood Development to pay somewhere between the development agreement amount and the amount being asked for. He suggested that in the future, language be included in the development agreement to state clearly what the City will pay for trail reimbursement. Chair Elvig stated he feels the City will set a precedent if it approves reimbursing for the higher costs. He stated that developers review things with a fine tooth comb and for them to come to the City after the fact and say, "Oops, this cost us more, now reimburse us," is not acceptable. Councilmember Dehen stated that he is of the philosophy, ask not, get not, but asked if the trees that needed to be removed were visible. Public Works Director Olson confirmed that the trees were visible. Councilmember Dehen stated that he feels that the developer should have seen the trees and factored their removal into the bid. He stated that he is not in favor of negotiating with the developer. Councilmember Olson stated that she was also not in favor of entering into negotiations. She stated that this is an experienced developer that knows how to bid ajob. Motion by Councilmember Dehen, seconded by Councilmember Olson, to recommend that the City Council deny the request by Oakwood Land Development, Inc. for additional reimbursement for Brookfield Trail. Motion carried. Voting Yes: Chairperson Elvig, Councilmembers Dehen and Olson. Voting No: None. Case #5 Consider Rum River Hills Golf Course Drainage Improvements Civil Engineer Leonard Linton stated that residents around the Rum River Hills Golf Course had reported problems with water levels back in 2005. He stated that the City completed a drainage study at that time and found that the water backing up on the golf course had no impact on the neighborhood. He stated that some survey work was done in March of 2007 and also looked at again last week and they found that the top of the outlet pipe is 6 inches higher than the low point of the pond. He stated that the area near the maintenance shed is what tends to flood. He stated that the City purchased a drainage and utility easement when this project was developed because the intent was that there would be water from off the golf course site coming across onto the site. Councilmember Dehen asked who installed the outlet pipe too high. Civil Engineer Linton stated that the City has been unable to find the set of plans for the pipe, but noted that the City did not install the pipe. Public Works Committee /October 16, 2007 Page 9 of 12