Agenda - Council - 12/11/2007 - Laserfiche WebLink

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• CASE #2 CONSIDER PAVING DRIVE APRONS ON WELCOMES ROAD. By: Steven Jankowski, City Engineer " Background: The Welcomes Road project was constructed primarily during the fall of 2006. However, final completion occurred in 2007 with the last of the punch list items being completed in October. The final pay estimate"will be presented for approval at the November 27, 2007 City Council meeting. You may-recall this project was unusual in that it was bid twice in 2006 during a period when bituminous prices were rapidly increasing. The City had agreed to pay the costs associated with the stoi-~n sewer used oii the project plus one half ofthe cost of the road project. When the second project bid came in 12% above the revised feasibility study estimate, the City agreed to assess 10% more than the estimate and absorb the additional 2%. lil order to have this project constructed in the 2006 constriction season the 16 property owners unanimously signed a waiver to be assessed prior to the project being awarded. The project was assessed in August of 2006 anticipating a construction cost of $225,519.90 and a 25% overhead cost. The property owners were assessed a total of $130,815 which resulted in each of the 19 lots having an assessment of $6885. The City • contributed a total of $151,078 to the project. The final pay estimate to the contractor shows the final construction cost to be $219,002.33 which was $6,517.57 lower than the award contract amount. Recently staff received a call from Mr. Del Howe who orgaiuzed the neighborhood on this project and acted as the property owner's spokesperson throughout the process. Mr. Howe indicated that a number of property owners anticipated that their driveways would be paved up to the new road pavement. It was noted that Page 2 of the feasibility report specifically addressed driveway connections. Attached to this case is the wording of this section of the report which has been highlighted for emphasis (this pay°ag~°apli was ~ZOt Iighlighted on the copy mailed to each property owner). It has been a long standing policy on street paving projects to exclude the paving of driveways from the scope of work primarily to minimize project assessments since cost has always been a major factor in these types of projects. " There are a total of 17 driveways included on this project and the paving situation is as follows: • 5 driveways were paved as a part of the project because driveway pavement was removed to accommodate the construction of the road. • 4 driveways have been paved by the owners • 8 driveways remain unpaved or have unpaved connections to the road. • -201-