Agenda - Council - 06/10/2008 - Laserfiche WebLink

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Background: AWARD BIDS FOR 2008 PAVEMENT MAINTENANCE PROGRAM By Steven J. Jankowski, City Engineer CASE # On`May 13, 2008 the City Council authorized the 2008 Pavement Maintenance Program with the exception of IP 08 -06, a bituminous overlay in the Northfork subdivision. Bids are scheduled to be opened on Friday, June 6, 2008 and the bids will be presented at the Council meeting. Recall that IP 08 -06 had not been authorized because a petition had been received from property owners associated with this project requesting that a more extensive improvement project be considered for this area Also recall that an alternative bid for this project was requested to be solicited. Presumable this alternative bid would be awarded at a point in the future if an expanded project was rejected. Staff is in the process of preparing a feasibility study on an expanded project. A public hearing could be held on July 8 and the required 60 day petition period would then expire prior to the September 9 Council meeting. Currently bituminous costs are extremely volatile due to the rising price of oil. If an alternative bid were solicited now for award in early September only very speculative and conservative bids (favoring the Contractor's interests) would be received. Staff would recommend that the bids for IP 08 -06 (bituminous overlay) be solicited in the middle of August. At the September 9, 2008 meeting Council could then either award the bituminous overlay project if the expanded project was rejected, or reject all bids for the overlay project and authorize plans and specifications for the expanded project if that project is favored by the residents. Recommendation: To be presented at the Council meeting. Council Action: To be determined at the Council meeting. CC: 06/10/08 Reviewed by: City Administrator Public Works Director/Principal Engine City Attorney