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<br />j ~..e v / $.-c.d- 'if <br /> <br />Case #13: <br /> <br />Consideration of Awarding Bid for IP 08-35 East Ramsey Parkway Sunwood <br />Drive Streetscape Improvements <br /> <br />Public Works Director Olson stated that the bids were opened last week and the low bid was by <br />Hardrives, Inc. for $122,274.95. He stated that Hardrives, Inc. has done acceptable work for the <br />City in the past and staff is recommending utilizing the R TC letter of credit in the amount of <br />$122,274.95 and awarding the contract to Hardrives, Inc. <br /> <br />Councilmember Dehen asked if there was anything cities do as far as guarantees of lasting <br />quality. He asked if there was a way for the City to be more proactive in doing something to <br />ensure that the City is getting what it pays for. <br /> <br />Public Works Director Olson stated that there is a 12-month warranty on the improvement. He <br />stated that if this was changed to a 5-year warranty, for example, it would require a lot more up <br />front costs and he doesn't think the likelihood of premature failure is worth the required cost. <br /> <br />Councilmember Dehen stated that.he would like to see what the increased costs would actually <br />be. <br /> <br />Mayor Gamec stated that the City looked at this a few years ago and it was an increase of 40%- <br />60%. <br /> <br />Councilmember Dehen stated that his point is "ask not, get not" and perhaps contractors would <br />be willing to extend the 12 month warranty a few more years without additional expenditures. <br />He stated that the market is very competitive right now and he would like to see those costs in <br />the future. <br /> <br />Public Works Director Olson stated that he will put this on a future Public Works agenda to <br />explore this option. He stated that he will also try to find the information that Mayor Gamec <br />mentioned. <br /> <br />Councilmember Elvig stated that he feels it all comes back to the inspection process to make sure <br />it is compacted properly, excavated properly, and the mixture of asphalt is correct. <br /> <br />Public Works Director Olson stated that it is all certified and noted that Mike McDowell is <br />MnDot certified to conduct these inspections. <br /> <br />Motion by Councilmember Jeffrey, seconded by Councilmember Dehen, to adopt Resolution <br />#08-07-131A to award the bid for IP-08-35 East Ramsey Parkway Bituminous Wear Course to <br />Hardrives, Inc., in the amount of $122,274.95. <br /> <br />Motion carried. Voting Yes: Mayor Gamec and Councilmembers Jeffrey, Dehen, Elvig, Look, <br />Olson and Strommen. Voting No: None. <br /> <br />Resignation of Associate Planner DaInes <br /> <br />City Council I July 22, 2008 <br />Page 21 of23 <br />