Agenda - Council - 08/26/2008 - Laserfiche WebLink

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PC Case # 3 REQUEST FOR AUTHORIZATION TO CANCEL CLEANING CONTRACT AND RECRUIT APART-TIME BUILDING MAINTENANCE WORKER Givonna Reed Kone, Human Resources Manager Background Since moving into the new Municipal Center in November 2006, the City has contracted with two different cleaning services. Overall, the services provided have not met the City's expectations or needs. The Building Maintenance Division is staffed by 2.5 FTEs. The three employees who make up the division are responsible for cleaning and maintaining City facilities including buildings; offices; meeting rooms; equipment and the grounds ofthe Municipal Center; Fire Stations No. I and No.2; park facilities; the Public Works garage; and the Municipal Parking Ramp. Building Maintenance employees also perform light maintenance on utility systems; run errands; set-up and take-down meeting rooms, perform basic building and equipment repairs, assist with management of voting equipment, and perform fleet management and landscaping. As part of the 2009 budget process, staff proposed cancelling the cleaning contract and hiring a part-time regular employee (24 hrs/wk) to assist with cleaning City facilities. As time, resources and skills allow, the person hired into this position would also serve as a backup when the division is short-staffed due to vacations. The cleaning contract will cost the City $39,000 in 2009. Cancelling the contract and hiring a part-time regular employee at an annual cost of $23,000 (including applicable taxes, benefits and insurance) will result in a savings of $16,000 in 2009. The cleaning contract will expire October 31,2008 and requires a 60-day notice of cancellation. Staff is requesting authorization to cancel the cleaning contract, as well as authorization to begin the recruitment process for a part-time regular Building Maintenance Worker.. If authorization to cancel the cleaning contract is granted, the funds that would have been paid to the cleaning contractor for November and December 2008 will be used to pay hourly wages for the part-time Building Maintenance Worker in November and December 2008. This will result in a savings of $2,600. Staff Recommendations Staff makes the following recommendations for Committee and City Council consideration: 1. Authorize staff to cancel the cleaning contract for the Municipal Center 2. Direct staffto begin a recruitment process for a part-time regular (24 hrs/wk) Building Maintenance Worker with an anticipated start date of November 3, 2008. -119-