Agenda - Council - 09/26/2000 - Laserfiche WebLink

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CC CASE # / INTRODUCE ORDINANCE AMENDING CHAPTER 6 ADMINISTRATION OF CITY AFFAIRS, SECTION 6.3 OF THE CITY CHARTER CREATING THE SEP.4~RATE POSITION OF CITY ADMINISTRATOR AND CITY CLERK AND ESTABLISHING THE POSITION OF CITY CLERK. Kim Moore-Sykes, Assistant City Administrator Background: When the Charter for the City of Ramsey was originally adopted in May, 1984, the Clerk- Administrator was the chief administrative officer for the council. This position was responsible for the administrative matters of the City under the direction and guidance of the City Council. The administrator was also responsible for licensing, conducting city elections, preparing minutes and agendas and managing city records and documents. Observations: The City of Ramsey has changed significantly since it was first incorporated and the Charter adopted. As a result, the original responsibilities assigned to the Clerk-Administrator position were no longer reflective of the expectations that the City Council had of the Clerk-Administrator. While the Administrator continued to be responsible for the various city clerk duties, the Council authorized the creation of a Deputy City Clerk position in 1997 and that position continues to be responsible for the performance of these duties. At the October 25, 1999 Council meeting, the City Council directed that the Charter Commission consider an amendment to the City Charter that would establish the separation of the Clerk- Administration position, recognizing that responsibilities and expectations have continued to change for both the Administrator and City Clerk positions. The Charter Commission met on July 6, 2000 and July 31, 2000, discussing the proposed amendments to Chapter. The Commission agreed to submit the proposed Charter amendments and recommended Ordinance supporting the proposed amendments to the City Council on August 22, 2000 at their regularly scheduled Council meeting. Council Action: Motion to introduce the ordinance amending Chapter 6 of the City Charter to separate the position of Administrator and Clerk and establishing the position of City Clerk. Reviewed by: City Administrator Assistant City Administrator Distributed to: Diana Lurid, Finance Officer Jo Thieling, Deputy City Clerk Attachments. CC: 09/26/2000 -57-