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<br /> <br />City of Ramsey <br /> <br />15153 NOWTHEN BOULEVARD NW., RAMSEY, MINNESOTA 55303 <br /> <br />PHONE (612) 427-1410 <br />FAX (612) 427-5543 <br />TDD (612) 427-8591 <br /> <br />June 12, 1995 <br /> <br />Steven Schwanke <br />RLK Associates LID <br />922 Main Street <br />Hopkins, Mn 55343 <br /> <br />Re: Contracts for land use plan, shoreland management, oak wilt mapping <br />Dear Steven: <br /> <br />The purpose of this letter is to review the status of contract expenditures for the land use plan, <br />shoreland management and oak wilt mapping. <br /> <br />The contract amount for updates to the shoreland element of the City's Comprehensive Plan and <br />the production of environmental overlays is $5,000.00. This contract amount is expended. The <br />overlay maps specifically identified in the contract have not been provided, and you have requested <br />an additional $3,780.00 to provide these items. The contract amount for oak wilt mapping is <br />$3,000.00 and there is a total of $1,542.50 remaining in that fund. Neither the shoreland element <br />nor the oak wilt mapping were controversial issues, and the City will not consider paying more <br />than a total of $8,000.00 (original contract amounts) for the shoreland management update with <br />overlays and the oak wilt mapping. <br /> <br />As for the land use plan update, the contract amount is $7,500.00, all of which has been expended. <br />Beyond that, the City has received invoices for 'extras' totalling $8,064.75. We are at more than a <br />100% contract overrun if we pay these 'extras' and we have to assume that more invoices will be <br />received as project completion in accordance with the contract has not been reached. <br /> <br />Although your contract fails to make provisions for contract cost amendments, we are requesting <br />that in support of your invoices for 'extras', you submit a formal request for a contract amendment <br />to the City. We will then place the item on the City Council agenda for their consideration. The <br />request must include an itemized justification for the cost overruns to date and a projection of any <br />additional funds needed to complete the project For your information, enclosed is the contract <br />amendment received from BRW; the format utilized is acceptable to the City. <br /> <br />Thank you for your attention to this matter. <br /> <br />Sincerely, <br /> <br /> <br />. Schroeder <br />City Administrator <br /> <br />Enclosures <br />cc: City Engineer Steve Jankowski <br />Finance Officer Jessie Hart <br />Zoning Administrator Sylvia Frolik <br />Economic Development Coordinator Jim Gromberg <br />