Agenda - Public Works Committee - 02/17/2009

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PW: 02/17/09 AUTHORIZE REQUEST FOR PROPOSALS (RFP) FOR GEOTECHNICAL AND CONSTRUCTION TESTING SERVICES By: Tim Himmer, Assistant City Engineer Background: The City executes a contract for geotechnical and construction testing services on an annual basis. If the agreement proves beneficial to the City, it is common practice to build upon the existing relationship and extend the contract to subsequent years. American Engineering Testing, Inc. has held a contract with the City since 2007. We have not experienced excessive problems over the past two years, but in light of current market conditions and budgeting concerns staff feels that now would be a good time to evaluate the level of service received, and investigate alternative options that may be available. From time to time it is prudent to evaluate the consultants that are providing services to the City, and look for areas that could be improved. Currently the City arranges for all geotechnical and construction testing services, on both public and private improvement projects that are to become publicly owned and maintained. Staff is looking at firms that can provide a full service spectrum of geotechnical and environmental expertise, as well as construction testing services. It makes sense to use a firm that can react to all conditions that may exist on a project, and can provide timely information and recommendations on unforeseen occurrences. Observations: Staff intends to solicit select geotechnical and construction testing firms located in close proximity to the City of Ramsey. We will be requesting and evaluating these firms on the following criteria: 1. Company profile; including history, experience, and client references. 2. Project specific experience of key personnel — resumes and technical expertise. 3. Successful experience working in Ramsey and/or City's of similar size and soil conditions. 4. Understanding of the scope of work - response to a representative City project. 5. Accessibility, responsiveness, and flexibility of scheduling. 6. Cost — statement of fees, and terms. - Funding: Funding for consultant . time is based upon the project. City initiated projects are paid through the account budget for that project, and services on private projects that will be turned over - to the City are paid through a developer's escrow account. Action: Motion to approve the RFP for geotechnical and construction testing services, and authorize staff to distribute it to select consultants. Attachment: Geotechnical RFP Reviewed by: Public Works Director/Principal City Engineer CASE # 61