Agenda - Council Work Session - 06/30/2009

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;L CI.TY COUNCIL WORK SESSION Topic Report: Review of Nuisance Abatement Services Proposals By: Jim Way, Chief of Police Background: The City issued an RFP for Nuisance Abatement Services on May 29, 2009. Five proposals were received by the City by the June 19,2009 deadline. Staffwould like to review the proposals with Council. Staff would like to note that one of the proposals received was submitted by a sitting council member. City attorney Goodrich has proved the procedure for a council member to contract with the City. Minn. Stat Sec. 471.87 provides thatno public officer who is authorized to make take part in th~ authorizing of various public contracts may have a personal financial interest in said contracts unless an exception is provided for in the statutes. Penalty for violation is gross misdemeanor. One exception is permitted by Minn Stat 471.88 Subd 5. which permits a contract with a public officer when there is no competitive pid requirement AND the City Council by una:nilllousvote authorizes the contract. The following procedure is to be followed: 1. Unless in a:nelllergency, the City Council shan authorize the contract IN ADVANCE ofitspetformance by adopting a "...resolutlon setting out the essential facts and determining that the contract price is as low as or lower than the price at which the commodity or services couId be obtained elsewhere." 2 Before the claim is paid, the interested public officer shall file an affidavit with the City Clerk which affidavit shall provide the following information: a. The name of the officer and the office held by the officer: b. The contract price; c. The reasonable value; d. The interest of the officer in the contract; and e. That to the best of the officer's knCiwl~dge and belief the contract price is as low as or IQwerthan the price at winch the commodity ot setvicescould be obtained from other sources