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<br />Case # ---3.- <br /> <br />Authorization to Enter into Contract(s) for Abatement Services <br />By: Chief James Way <br /> <br />Background: <br /> <br />The City of Ramsey has been using local vendors for abatement services that include mowing <br />and blight clean up. Abatements have increased over the past year and the recent rise in home <br />foreclosures in the City has added to the locations needing clean up. To expedite the abatement <br />process, staff sought authorization to seek proposals for contracted abatement services. This <br />would allow a contractor to be in place and able to respond to take care of troubled properties in <br />an expedited manner. <br /> <br />The City issued an RFP for Nuisance Abatement Services on May 29, 2009. A notice was <br />published in the Anoka County Union on May 29, 2009. The deadline for proposals was June 19, <br />2009 at 4:30 pm. Five proposals were received by the City by the June 19,2009 deadline. <br />Staff reviewed the five proposals with Council at the June 30, 2009 Work Session. <br /> <br />Staff would like to note that one of the proposals received was submitted by a sitting council <br />member. City attorney Goodrich has provided the procedure for a council member to contract <br />with the City. <br /> <br />Minn. State Statute 471.87 provides that no public officer who is authorized to take part <br />in the authorizing of various public contracts may have a personal financial interest in <br />said contracts unless an exception is provided for in the statutes. Penalty for violation is <br />gross misdemeanor. <br /> <br />One exception is permitted by Minn Stat 471.88 Subd 5. which permits a contract with a <br />public officer when there is no competitive bid requirement AND the City Council by <br />unanimous vote authorizes the contract. The following procedure is to be followed: <br /> <br />1. Unless in an emergency, the City Council shall authorize the contract IN ADV ANCE <br />of its performance by adopting a ."... resolution setting. out the essential facts and <br />determining that the contract price is as low as or lower than the price at which the <br />commodity or services could be obtained elsewhere." <br />2 Before the claim is paid, the interested public officer shall file an affidavit with the <br />City Clerk which affidavit shall provide the following information: <br />a. The name of the officer and the office held by the <br />officer; <br />b. The contract price; <br />c. The reasonable value; <br />d. The interest of the officer in the contract; and <br />e. That to the best of the officer's knowledge and belief <br />the contract price is as low as or lower than the price at <br />winch the commodity or services could be obtained <br />from other sources. <br />