Agenda - Council - 07/14/2009 - Laserfiche WebLink

Home

CASE # 9 CONSIDER AWARD OF CONTRACT FOR CITY PROJECT #08-29, ALPINE PARK WATERMAIN LOOP By: Tim Himmer, City Engineer Background: City Council authorized this improvement on May 13, 2008, and ordered the preparation of plans and specifications. The project includes a watermain loop from the existing mains located on 148th Lane NW and Alpine Drive NW, a trail segment within the same alignment; connecting the REGENCY POND neighborhoods to Alpine Park, and an access road off of Alpine Drive with limited parking facilities to serve the recently completed skate park and future expansion. On August 12, 2008 staff presented the plans and specifications, and received authorization to bid the project. Leading up to this approval staff was assured, on more than one occasion, that the'Minnesota Pollution Control Agency (MPCA) was agreeable to transferring the property interests and easements necessary to complete the project. Based upon this information the City Council authorized the project to move forward, including the necessary acquisitions. Following that meeting the project was advertised in the Construction Bulletin and Anoka County Union; bids were to be received on September 16,2008 and presented to Council on September 23,2008 for award of contract. On September 12,2008 staff received a letter from the MPCA stating, among other things, that the proposed watermain could not be located on their property and they would not consent to selling any property. A notice of cancellation was sent to all the bidding contractors, and negotiations ensued with the MPCA. Following numerous meetings and correspondence an agreement was reached on a process to get the project back on track. We had to redesign the project, based upon their direction, and submit the plans for approval. This was completed over the winter and we received confirmation of our revised design from the MPCA on March 2, 2009. Staff recently received confirmation from the MPCA that they will consent to the sale of Lot 2, Block 6 PELTZER ADDITION in the amount of the appraised value of $25,000, as well as granting both permanent and temporary easement required for the project. Since the process to transfer ownership of the required land takes some time, the MPCA has consented to a right of access so the project can be advanced while the acquisition process runs its course. Funding: The watermain portion of this project will be funded through the Water Utility Fund. The trail construction will be funded through the City Trail Fund. The access road/parking facilities will be funded through the Lawful Gambling Fund. Financing for the property acquisition of Lot 2, Block 6 PELTZER ADDITION will be split 50 - 50 between the Water Utility and Trail Funds. Bids are scheduled to be opened on July 10, 2009, and additional information will be provided at the Council meeting. Staff Recommendation: Staff recommends that the City Council award a contract for City project #08-29, Alpine Park Watermain Loop, to in the amount of