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<br />administrator to manage. Remember, too, that official city committees are subject to the same <br />open meeting requirements and should be similarly educated about correct e;.mail use. <br /> <br />Regardless of precautions, there may be times when Council Members find themselves accused of <br />violating the Minnesota Open Meeting Law, perhaps having unintentionally engaged in one of <br />these sorts of conversations. One way to diffuse some concern is to immediately release copies of <br />all e-mail correspondence to anyone who wants to see it. While this doesn't negate the possible <br />violation, it shows good faith and lack of specific intent to violate the law. <br /> <br />Draft guidelines for electronic communications between Council Members <br /> <br />Cities might decide to develop policies clarifying appropriate or preferred email use by and <br />between Council Members. Even if a city doesn't formally adopt a policy, the guidelines here <br />might be helpful for any elected official or city board member to follow. <br /> <br />The purpose of these draft guidelines is to suggest how members of city councils and other city <br />committees might communicate via email and electronic means. A city should review these draft <br />guidelines along with its normal operating procedures, consult with the city attorney and determine <br />the best course of action. <br /> <br />Ann Gergen 11/07 <br /> <br />3 <br />