Agenda - Council Work Session - 08/11/2009

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leasehold improvement contribut\ons, which, for this type of office space in the north metro, range from $25-$28 per sf for a 10 year lease term. Staff is seeking direction with regard to this contribution. To accommodate the lease of the office space beginning in July 2010, it will be necessary to relocate staff that is currently located on the west-end of the first floor to second floor of the municipal center and begin the build-out of the leased office space by January 2010. To that end, Staff has solicited proposals from Intereum for furniture design services for the relocation of staff and furniture to second floor. New furniture for the Municipal Center was designed by, purchased from and installed by Intereum in 2006. Intereum is the metro area dealer for Herman Miller systems furniture, which is the current furniture system utilized in the municipal center. The cost of the proposal for design services to relocate staffis $3,055. The proposal is attached for Council review. With regard to the build-out of the leased office space and potential mid-sized conference room (see Block Plan Exhibits), staff has solicited a proposal from Parsons Commercial Technology Group, Inc. (formerly 3DI - 3DI was the construction manager for the construction of the new Municipal Center). Schedule A of the proposal from Parsons details the work to be performed; in summary it includes the following: A. General description of the project in the Ramsey Municipal Center Building: 1. Provide remodeling for approximately 2,200 sq. ft. office lease space for Anoka County License Bureau in the current occupied first floor City Finance and Community Development Office Areas. 2. Remodel remaining first floor space in the above area to a large conference room space. 3. Relocate City Finance and Community Development to the second floor Administration, and Engineering Department. Create two office spaces in the "future" office space on second floor. 4. City will contract directly with each contractor performing work. S. Attached is the proposed layout of the spaces. The spaces will be further defined. (Exhibit A) B Scope of work includes, but is not limited to the following: 1. Provide project management services for estimating, scheduling, bidding, and construction coordination of the above described work. 2. Provide architectural floor plan and finish schedule to match existing finishes in the remodeled spaces. 3. Coordination with City representative for relocation of staff. 4. Coordination with City representative for system furniture. The cost of the proposal from Parsons is estimated at $36,000. Cheryl Badinger who served as the construction manager for the construction of the new municipal center would be the project manager for this work. She is knowledgeable of the building construction and its systems, which will provide for cost savings and efficiencies in drafting documents for estimating and bidding.