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FC Case # ~ CONSIDERP ARKING RAMP PHASE II DESIGN SERVICES By: Leonard Linton, Civil Engineer II Background: The City of Ramsey obtained a Congestion Mitigation Air Quality Program (CMAQ) grant in 2006 to add 200 stalls to the existing parking ramp. The focus of the CMAQ program is funding transportation programs that reduce vehicle tailpipe emissions and is a national program locally administered by MN/DOT. The parking ramp currently serves the Municipal Center and the Ramsey Star Express riders. It will serve the users of the future buildings to be constructed west of the parking ramp and Northstar Commuter Rail riders when the Ramsey Station is constructed. The grant is in the amount of$3.5 million and sunsets in March 2010. Analysis: Attached is a proposal from LSA Design, Inc., the consultant for the existing parking ramp, for the design work to expand the parking ramp. The existing ramp has a unique arrangement of materials, finishes, colors and patterns. A timely response is required to complete the design before the grant sunsets. Solicitation, review and scoring of proposals for design services would have required valuable time that .can be applied to design work. Selection of a different consultant would have required additional effort as they performed field surveys, data gathering and drawing conversion to be prepared to perform the design. Utilization of the original designer will help the project stay on schedule for completion. LSA Design, Inc. has all of the architectural drawings, renderings and shop drawings for the existing ramp. This will enable them to begin the design work immediately after the proposal is accepted. Their services will include MN/DOT Delegated Contracting Process (DCP) submittals and preparation of Final Design Documents. The Delegated Contracting Process is the mechanism MN/DOT uses to receive reimbursements from the federal program. The final Design Documents will be bid ready. A proposal for bidding/ construction administration will be required when the project is issued for bid. Their proposal is attached. The total fees for this proposal are a lump sum of $137,500. Completing the final design before March 2010 will ensure that the City retains its rights to the CMAQ grant funding for the project. Financing: The funding for the design work will come from the Landfill Trust Fund. The City Council will be asked to approve the contract with LSA Design, Inc. to perform the work for the final design of the 200 car parking ramp expansion. Proceeds from the sale of land in Ramsey Town Center will be used to reimburse the Landfill Trust Fund. The maintenance on the existing ramp is included in the 2009 and 2010 HRA budget and any expansion would have to also be figured into future budgets as well. Staff will provide details on the maintenance budget at the meeting if needed.