Minutes - Council - 08/25/2009 - Laserfiche WebLink

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Deputy City Administrator Nelson stated that Building Official Kaehler reviewed the quotes that were submitted. She indicated the Arrowline product has afour-tab installation and the other has a three-tab installation. She added that staff does not have a strong preference between Kasselwood and Arrowline and it is believed that both products are hail resistant. Motion by Councilmember Look, seconded by Councilmember Wise, to authorize staff to enter into a contract with Contractors & Consultants, Inc. as the lowest responsible bidder for the roof replacement using the Arrowline product. City Attorney Goodrich requested that the motion be subject to the unanimous approval of the subsequent resolution presented with this case. . Councilmember Look accepted the friendly amendment to the motion Councilmember Wise accepted the friendly amendment to the motion. A roll call vote was taken: Councilmember Look -aye Councilmember Wise -aye Councilmember Dehen -aye Councilmember Elvig -aye Councilmember Jeffrey -absent Councilmember McGlone -abstain Mayor Ramsey -aye Motion carried. City Attorney Goodrich stated the City Council also needs to authorize City staff, on behalf of the City, to enter into a contract with an interested Councilmember by adopting a resolution, which is a resolution to contract with a Councilmember under Minn. Statute Section 471.88 subdivision 5 and 471.89 subdivision 2. Motion by Councilmember Look, seconded by Councilmember Wise, to adopt Resolution #09- 08-194 to contract with a Councilmember which resolution is contingent on the City Attorney confirming that the term "unanimous" as used in the relevant statute may be interpreted as the unanimous vote of those City Councilmembers present when the matter is voted on. Further Discussion: Councilmember Elvig stated it appears that Contractors & Consultants is the only contractor that can provide the color selected by the.City. He stated if the City wishes to standazdize all materials used in the pazks, the Council is essentially standardizing to this particular contractor. Councilmember Dehen stated that even though this is a relatively small job, he felt it was appropriate for staff to obtain more than three quotes. Deputy City Administrator Nelson stated that four quotes were solicited but she only received three quotes. A roll call vote was taken: City Council /August 25, 2009 Page 16 of 20