Agenda - Council - 10/13/2009 - Laserfiche WebLink

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REPORT FROM FINANCE COMMITTEE By: Diana Lund, Finance Officer Background: The Finance Committee met on Tuesday, September 29, 2009, and discussed the following three cases: CITIZEN INPUT There was none. APPROVE AGENDA Motion to approve the agenda as submitted. CONSENT #'s Case #1: Consider. Phase II Parking Ramp Design Services Background: The City currently has a CMAQ grant in the amount of $3.5 million for the expansion of the City's parking ramp that sunsets in March 2010. A proposal from LSA Design, Inc. for design services of the expansion to the current ramp was brought to the Finance Committee on September 9, 2009 and the item was tabled for an additional proposal to be solicited. Two proposals, attached, from Walker Parking Consultants and LSA Design, Inc. were reviewed at the September 29 Finance Meeting. Walker Parking Consultants submitted a proposal in the amount of $118,000 for design services of the parking ramp expansion and LSA Design, Inc. proposal was $137,500. The staff recommendation was Walker Parking Consultants. City Engineer Brian Olson explained that Walker Parking Consultants were chosen, based strictly on price and that they were able to underbid LSA as they had knowledge of LSA's proposal. Much discussion ensued about how LSA had more knowledge of the ramp and its construction as they were the firm involved with the original design and as Walker Parking Consultants was privy to LSA's proposal that it was only fair to allow LSA to rebid their proposal if they so chose. Motion to Recommend that Staff contact LSA Design, Inc. and offer them an opportunity to reduce their proposal to a level lower than Walker Consultants $118,000. One stipulation was also given, and that was that staff was not to give LSA Design, Inc. the amount of Walker Parking Consultants proposal price. Action: Staff will bring back this item to a special council meeting on October 6, 2009.