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HRA BUSINESS Case #1: Discuss City Response to Request for Proposals (RFP) for Veterans Administration Community Based Outpatient Clinic Deputy City Administrator Nelson stated the RFP has been released - came out yesterday and is due on September 15. We had a discussion with the VA representative - this is going to be a phased response. Initially this will be a site response where we present our amenities, etc. We have what we feel is a grasp of what we need to do by the 15th. We received proposals from LSA, Landform and MSA Professional Services. She stated staff has reviewed the proposals and is recommending Landform. Commissioner Jeffrey inquired if we have some of that type of information already pre-packaged from the Altoona, Iowa trip. Ms. Nelson stated she thinks they will be looking more at the veteran population. Commissioner Look asked if a meeting could be scheduled with Anoka County Commissioner Dennis Beg to tell him all we are looking for. Ms. Nelson noted that the County adopted a resolution of support ofthe V A clinic in Ramsey. Commissioner Look stated he realized that but to tell him we need real support - taking about the rail station support. Chairperson Dehen stated we have the County buy-in on the rail station but he thought we should pitch to the V A that we are running buses in the interim and that we will continue until we get the station. Motion by Commissioner Ramsey and seconded by Commissioner Look to enter into a contract with Landform to prepare our proposal for the Veterans Administration Community Based Outpatient Clinic. Further discussion: Chairperson Dehen asked what the difference is between the three proposals besides the obvious - the price. Is there a difference in service. Ms. Nelson replied that all offered some optional services. For example, LSA is very comprehensive and may be beyond what we need. If this would have been for the complete proposal and not just site, we would have sent letters right to the contractors and cut out this piece; however, we need to go through the site selection process ourselves. Chairperson Dehen asked for clarification on why we need to spend money on this site process when it's either "here or there". Ms. Nelson responded that we need assistance in putting together the fit, the footprint, parking accommodations, etc - we need to do the site process to propose to them a site that will work for them. Chairperson Dehen wanted to make certain that this $8,000 price from Landform includes both phases. City Administrator Ulrich stated that is his understanding. Chairperson Dehen stated we can make our approval subject to that. Councilmember Look stated we should be going the extra mile; we have one shot at this and we had better look good. We need to put every resource we can into Housing and Redevelopment Authority/September 1, 2009 Page 2 of 4