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Motion carried. Voting Yes: Chairperson Dehen and Commissioners Wise, Elvig, Look, McGlone, and Ramsey. Voting No: None. Absent: Commissioner Jeffrey. The Special HRA meeting moved into a closed session at 8:53 p.m. Motion by Commissioner Wise, seconded by Commissioner Ramsey, to adjourn the closed session. Motion carried. Voting Yes: Chairperson Dehen, and Commissioners Elvig, Look, McGlone, Ramsey and Wise. Voting No: None. Absent: Commissioner Jeffrey. The closed session was adjourned at 9:04 p.m. The special HRA meeting was reconvened at 9:04 p.m. Motion by Commissioner Ramsey, seconded by Commissioner Wise, to approve the Memorandum of Understanding with JE Dunn for the Ramsey VA Clinic, subject to consideration of revised language to incorporate a commitment from the builder/owner of the project. Motion carried. Voting Yes: Chairperson Dehen, Commissioners Ramsey, Wise, Elvig, Look, and McGlone. Voting No: None. Absent: Commissioner Jeffrey. Case #5: Amend Contract Regarding VA Proposal -Landform City Administrator Ulrich reviewed the staff report. Motion by Commissioner Elvig, seconded by Commissioner Ramsey, to allocate additional dollars to retain Landform as a consultant on the VA Clinic project, through submittal and selection, as needed. The amount of this allocation is to be based upon the consultants estimated hours to complete the project. Further discussion: Chairperson Dehen asked why Landform was exceeding the contract. City Administrator Ulrich responded this was a new phase and additional hours were needed. Chairperson Dehen stated he did not understand how Landform could be working for J.E. Dunn and yet represent the City's interests. Commissioner McGlone stated every entity was really working for the City so he did not see any conflict. Chairperson Dehen expressed concern that Landform was not being accountable for the services they have incurred and all the invoice had was a list of hours. City Administrator Ulrich stated in his opinion now was not the time to pull players from this project and there were many pieces trying to be coordinated. Commissioner Look stated who J.E. Dunn hired was not any of the City's concern and if Landform was the expertise J.E. Dunn needed, then J.E. Dunn should hire them. He did not believe Landform would double bill the City for services. Motion carried. Voting Yes: Chairperson Dehen, Commissioners Elvig, Ramsey, Look, McGlone, and Wise. Voting No: Commissioner Jeffrey. Housing and Redevelopment Authority /December 15, 2009 Page 6 of 9