Agenda - Council - 02/09/2010 - Laserfiche WebLink

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Fares Reimbursement Tracking Form." The Provider shall use one of the Convenience Fares Reimbursement Tracking Forms as specified below, or such other form as may be specified by the Council, in order to report Convenience/Prepaid Fare eligible rides provided during a billing cycle and to request reimbursement of Convenience/Prepaid Fare revenue.. The Provider shall use the "Electronic Convenience Fares Reimbursement Tracking Form" for reporting purposes unless it is authorized pursuant to Section 7(b) to utilize manual farebox data collection. In such case, it may use the "Manual Convenience Fares Reimbursement Tracking Form" for reporting purposes. Requests for reimbursement by the Provider may be submitted on a calendar monthly or calendar quarterly basis, at the Provider's option. The Provider shall request reimbursement by submitting a Convenience Fares Reimbursement Tracking Form for the applicable billing cycle accompanied by an invoice. The Provider shall submit the form and an invoice for each billing cycle no later than 30 calendar days after the end of the billing cycle or within 30 calendar days from the effective date of this agreement, whichever is later. The form and invoice shall be submitted to the following address or such other address as the Council may designate in writing to the Provider: Metro Transit 560 Sixth Avenue North Minneapolis, MN 55411-4398 Attn: Lynn Wallace Lynn. wallace~nzetc. state. mn. us (612) 349-7709 9. Council Review of Forms and Invoices; Payment. Upon receipt, the Council shall review -the Provider's Convenience Fares Reimbursement Tracking Form and invoice. The Council retains the right to request additional information prior to payment and to withhold payment until proper information is received from the Provider. The Council shall remit the undisputed amount of any invoice to the Provider within 30 calendar days from receipt of the invoice or within 30 calendar days from the effective date of this agreement, whichever is later. 10. Maintenance of Records; Audit. The Provider agrees to maintain during the term of this agreement and for six years following such term, records and files related to the reimbursement requests made by the Provider under this agreement including, without limitation, the ridership on which the requested reimbursements are based. During the time of such maintenance, authorized representatives of the Council, the Legislative Auditor, and the State Auditor shall have access to all such records and files for the purpose of inspection, audit, and copying during normal business hours. 11. Relationship of Parties. Nothing in this agreement shall be deemed or construed as creating the relationship of principal and agent, of partnership, or of joint venture between the parties. 12. Reservation of Rights. Nothing in this agreement shall be deemed or construed to modify or limit any statutory authority or legal obligations or responsibilities of the Council. 4