Agenda - Council - 03/23/2010 - Laserfiche WebLink

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4. Council meetings Minn. Stat. 5 412 651 The city manager must attend all me of the ci ty council. The city subd. �' g tY tY manager has the right to take part in the council discussions, but cannot vote. The city council may exclude the city manager from any meetings at which the manager's removal is considered. 5. Recommend ordinances and resolutions Minn_ Stat. § 4 12.651. The city manager must recommend ordinances, resolutions, and policies to subd. 6. the council for adoption the city manager deems necessary for the welfare of the people and the efficient administration of city affairs. 6. City finances and budget Minn. Stat. ; 412,65 1. "ubd. 7. The city manager must keep the council fully advised as to the city's financial condition and needs. The manager must also prepare and submit the annual budget to the council. Minn. Stat. a 4 12.701. Plan B city managers must prepare the estimates for the annual city budget. See LMC information The budget must be organized by funds and include all the funds of the memo, Budget Guide for Cities. city except funds made up of proceeds of bond issues, utility funds, and special assessment funds, and may include other funds at the discretion of the council. Minn. Stat. , 412.721. It is the city manager's duty to enforce the provisions of the budget. The manager must not approve any order for any expenditure unless an appropriation has been made in the budget resolution. Likewise, the manager must not approve any expenditure covered by budget resolution unless there is a sufficient unexpended balance left after deducting the total past expenditures and the sum of all outstanding orders and encumbrances. Minn. stag. § 412.741. The procedure for disbursement of funds is similar to that in a Standard Plan or Plan A city except that the mayor and manager sign the orders instead of the mayor and clerk. The manager must specify the particular fund from which payment will be made on each contract. The council may, by ordinance, establish additional mechanisms for the safekeeping and disbursement of city funds. 7. Chief purchasing agent Minn. Stat. § 41 2.691. The city manager is the chief purchasing agent for the city. All purchases See LMC information and contracts that do not e>KCeed $20,000 are made or Iet by the manager memo, Procedures for Poring C it y cleyinms. unless the council has set a lower limit. All claims resulting from these purchases and contracts must still be audited and approved by the council in the same manner as in other statutory cities. Minn. Stan. § 4 12 69 1. All other purchases and contracts can be made by the council only after the recommendation of the manager has fast been obtained. Both the mayor and the manager must sign all contracts, bonds, and other instruments to which the city is a party. 18 LEAGUE OF M INNESOTA C =S