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VI. Common issues <br />There are a number of issues common to the positions of city clerk, <br />administrator, and manager, including: <br />• Shared clerks or administrators Although rare in Minnesota, <br />sometimes smaller cities will share an administrator or clerk. <br />• Qualifications. What should the council look for in a good candidate <br />to fill a vacant clerk, administrator or manager position? <br />• Pros and cons of employment contracts. Should the city use an <br />employment contract for its administrative officer? <br />• Delegation of duties What responsibilities can be delegated to the <br />administrative officer? <br />• Effective council relations What is the best way for the council to <br />work with the administrative officer? What is the best way for the <br />administrative officer to work with the council? <br />• Clerk, administrator, or manager? When should a city choose one of <br />these positions over another? <br />A. Shared clerks or administrators <br />Minn. Stit. s 471.59. Sometimes two or more smaller cities will share an administrator or clerk. <br />See Handbook Chapter 17. Sharing the position allows cities that themselves do not need a full -time <br />A.G. Op. 1007 (June 18 position to combine and create one full -time position, and hopefully attract <br />1973 ). and retain a more qualified candidate than they would for a part-time <br />position. Cities are authorized to enter into a joint powers agreement for <br />such services if the cities involved all have the same power to appoint such <br />a position. <br />20 L EAOUH OF MnvNnoTA Cam <br />B. Qualifications (what to look for in <br />candidates) <br />See HR Reference Manual <br />When a city hires a new clerk, administrator or manager, it should seek <br />Cha pter I <br />(httpJ /www.lmc.org/media/ <br />o q Q �� d Pe g 1n the � <br />on qualified candidates. Q ualifications ill ons w v depending u <br />doeument/l/hiringehapterl. <br />needs of the city and the functions the person will be expected to perform. <br />tdf). <br />This applies primarily to appointed city clerks, administrators, and <br />Contact the League <br />managers. It only applies tp elected city clerks insofar as it may help voters <br />Research Department for <br />the LMC information <br />measure the degree of qualification of the candidates on the ballot. <br />packet Hiring a City <br />Manager or Administrator. <br />Contact the League <br />City councils should be certain the job description is up-to -date. Look at <br />Research Department for <br />sample job descriptions. <br />the various needs of the city and define specifically what tasks the <br />successful candidate will perform. Once the job description is current, it <br />should be easier to write an advertisement for the opening. <br />20 L EAOUH OF MnvNnoTA Cam <br />