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V1. Common issues - <br />There are a number of issues common to the positions of city clerk, <br />administrator, and manager, including: <br />• Shared clerks or administrators although rare in Minnesota, <br />sometimes smaller cities will share an administrator or clerk. <br />• Qualifications What should the council look for in a good candidate <br />to fill a vacant clerk, administrator or manager position? <br />• Pros and cons ojemployment contract," Should the city use an <br />employment contract for its administrative officer? <br />• Delegation ojduties What responsibilities can be delegated to the <br />administrative officer? <br />• Efjecxive council relations: What is the best way for the council to <br />work with the administrative othcer? What is the best way for the <br />administrative officer to work with the council? <br />• C1trJE, administrator, or manager? When should a city choose one of <br />these positions over another? <br />A. Shared clerks or administrators <br />"'I'""~ s"`- § a~l-s~• Sometimes two or more smaller cities will share an administrator or clerk. <br />s« tlandt>ooa:, cl,aprcr n. Sharing the position allows cities that themselves do not need afull-time <br />°P-1007 (rune 18• position to combine and create one full-time position, and hopefully attract <br />and retain a more qualified candidate than they would for apart-time <br />position. Cities are authorized to enter into a joint powers agreement for <br />such services if the cities involved all have the same power to appoint such <br />a position. <br /> B. Qualifications (what to look for in <br /> candidates) <br />See HR Reference Manual, <br />Chapter I WheII a ~ hires a new eleryy administrator or manager, it should seek <br />ty h <br />(htcpJ~w,vw.h,K.ora/n,ca;a/ only qualified candidates. Qualifications will vary, depending upon the <br />aoe,ane„t/inutingchaptert. <br />~~- needs of the city and the functions the person will be expected to perform. <br /> <br />contact ttm League This applies primarily to appointed city clerks, administrators, and <br />Research Deparmunt for m~g~• It only applies tp elected city clerks insofar as it may help voters <br />zeta iaac ~nfonnation measure the degree of qualification of the candidates on the ballot <br /> <br />packet Hiring a Ciry . <br />Alm~agrr or da6nuriur+oto~. <br />contact the Lague <br />xaearch I)epartrnent for City councils should be cer~in the ob descri on is <br />j pti up-to-date. Look at <br />aampe doh aacriptiona. the various needs of the city and define specifically what tasks the <br /> successful candidate will perform. Once the job description is current, it <br /> should be easier to write an advertisement for the opening. <br />zo <br />LSAOt18 OF MIIVNE907A Ctrms <br />-54- <br />