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CITY COUNCIL WORK SESSION <br />Topic Report: Consider Mowing and Weekly Park <br />Facility and Trash Maintenance Services - <br />Contractor or In-House Forces <br />By: Mark Riverblood, Parks Supervisor <br />Background: <br />i t <br />City Council and staff have been in the process of examining all facets of providing city services, <br />including using contract labor in lieu of city forces. On February 23`a, 2010 City Council <br />authorized staff to obtain quotes for two separate weekly activities that occur within parks that <br />can be bid on by contractors by the RFP process. <br />The first is mowing and trimming the 42-acre Central Park each week during the growing <br />season. The other was weekly trash and litter collection, as well as playground safety <br />inspections and park building and restroom cleaning. <br />The intention was that in either of the above two services, if it were to be found that the private <br />sector is more cost effective, one manner of funding the contract(s) would be to reduce the park's <br />seasonal worker hours (for this budget year) commensurate with the time previously dedicated to <br />perform the work -and utilize this 2010 budget line item to pay the contractor(s). <br />On Tuesday, April 6`", 2010, the quotes were due for the two separate RFP's. During the <br />development of the RFPs, staff assessed each aspect of the specific tasks, and all of the real <br />costs, including depreciation of City equipment to perform a `full cost accounting' of what the <br />City expends to perform the same services that the proposals identified. Attached to this case are <br />two worksheets showing that analysis for a typical summer week. Below is the quotes in <br />ascending order, with the City of Ramsey's cost in italicizes: <br />MOWING OF CENTRAL PARK <br />COMSTOCK AND SONS <br />CITY OF RAMSEY <br />VILLAGE GREEN LANDSCAPE <br />BEST YARD SERVICES 1NC <br />TURF ENTERPRISE 1NC <br />WELL GROOMED LAWNS <br />PERFORMANCE LAWN CARE <br />CUT RITE LAWN CARE <br />PRESCRIPTION LANDSCAPE <br />JEREMY'S LAWN SERVICE <br />$9,718.73 QuoTE wrr~mx~wN ~~L 7T" <br />$16, 263.99 <br />$18,174.00 <br />$19,240.00 <br />$23,348.00 <br />$29,578.00 <br />$31,625.00 <br />$36,800.00 <br />$39,975.00 <br />$44,118.00 <br />