Minutes - Council - 03/30/2010 - Special

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4. COUNCIL BUSINESS 4.01 Consider Award of Contract for City Project #10-23, East Meandering Commons Park City Engineer Himmer stated he has some updated information from what was presented in the case as well as a proposed resolution for adoption. Bids were open last Friday with four bidders on Contract A -Site Improvements and seven on Contract B -Landscaping. The bids ranged from 2.8 million dollars up to 3.7 million dollazs with staff's estimate being 3.3 to 3.4 million. The lowest bidder was W. Gohman at $814,535.62 with Peterson being the second lowest bidder. Staff went through the numbers and tabulated and looked at all the alternates - throwing a couple of those out. The base contract includes the trail alignments, the amphitheater, retaining walls and pedestrian bridge. Alternate A adds in a trail segment on the west side of the bridge. Alternate B is a trail loop (new loop around the pond and wetland). Alternate C is trails around the amphitheater and tying up to the west end of the park. Alternate D is a trail alignment on the west end of the park. Alternate E is the promenade on the very west side. Staff is recommending not including the promenade. Alternate F is removal of wetland mitigation. We aze waiting on a response from the Lower Rum River Water Management Organization. Staff pulled this one out but can include it back in later if desired. There is a $15,000 cost to that. Councilmember Dehen inquired when the discussion would take place with the WMO to which Mr. Himmer replied preliminary discussions have taken place. Legal issues have to be resolved; however, staff should be able to come back to Council within a month. We will have further discussion through the HRA. City Engineer Himmer continued that Alternate G is all the electrical and lighting in the pazk. Connexus Energy was the low bidder on that and they handle the maintenance for the City (streetlights, etc.). Alternate H is the parking lot down on Rhinestone Commons. Alternate I is a wetland overlook. We aze removing this alternate but it can come back depending on what is done with Alternate F. Alternate J is another wetland overlook. It's the same for that if we are not touching the wetland we can take this out -but it can be put back in. Alternate K is the wetland platform in between the wetland and the pond. Alternate L is a 60' pedestrian bridge that spans over the wetland area. Since we aze not touching the wetland area, this should also come out. Alternate M is picnic tables. Alternate N is the well to supplement pond elevation. Alternate O is monument signs. Mr. Himmer stated these aze all the alternates. Staff is recommending A, B, C, D, K, M and N and that is a total contract price of $2,226.708.51 of low bidder W. Gohman Construction. Mr. Himmer reported that Contract B is for the landscaping. One alternate taken out was all plantings that went with the promenade since we took that out. Great Northern Landscapers in Elk River had the lowest bid of $102,087.20 (less alternate 2). $2,484,469.71 includes Connexus' bid. We aze proposing a 10 percent overhead on this project for a total of $2,732,916.71. Staff is recommending awazding Contract A to W. Gohman in an amount of $2,226.708.51, Contract B to Great Northern for $102,087.20 Special City Council -March 30, 2010 Page 2 of 4