Agenda - Council - 04/27/2010 - Laserfiche WebLink

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unanimous ~°~Rvote of the ~~{~+ta~tExecutive Committee and must be approved by each of the n,„-,~,~,~funding partner's board of commissioners-e-r ssu~il. 6. Article VI, Section 6, of the Agreement is amended to read as follows: Section 6: Meetings. An initial organizational meeting of the Authority shall be held at the Sherburne County Courthouse, on May 1, 1997, at 4:30 p.m. Thereafter, the Authority shall meet at regular meetings at such times and places as the Authority shall establish in its bylaws. Special meetings may be held on reasonable notice by the Chair or any two representatives upon terms and conditions as the Authority may determine. The ~,uthcrity shah meet at least twice in each calendar year. 7. Article VII, Section 2, of the Agreement is amended to read as follows: Section 2: On-Going Administrative Expenses. A. By d~-I-y-,~ugust 15 of each year, the Authority shall adopt an annual administrative budget for the following calendar year, and shall determine the amount of contribution, if any, by each member county regional railroad authority. The budget and the resulting assessments shall be approved by atwo-thirds majority vote of the members present at a meeting of the Authority called for that purpose. Any excess funds in the administrative budget remaining at the end of the fiscal year shall be carried forward in such manner as to reduce proportionately each member's contribution for the following fiscal year. B. If the Authority incurs any administrative expenses as a result of a claim for damages, the administrative expense ^~~ -~.,,, ~,~m~r,°° paid shall be assessed against each member in the same proportion as the assessments described in paragraph A above, as applicable. 8. Article IX, Section 2, of the Agreement is amended to read as follows: Section 2: Records, Accounts and Reports. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practices. The books and records of the Authority shall be subject to the provisions of Minn. Stat. Chapter 13, the Minnesota Government Data Practices Act, and Minn. -Stat. § 16C.a5. subd. 5. The Authority, within one hundred and twenty (120) days after the close of each fiscal year, which shall be January 1 to 5