Laserfiche WebLink
~5 <br />CITY COUNCIL WORK SESSION <br />Topic Report: Discuss Procedure for <br />Maintaining a Contractors List <br />By: Tim Himmer, City Engineer <br />Background: <br />It was requested of staff to review and discuss the procedure utilized for selecting and maintaining a <br />contractors list for various City activities. The engineering department currently maintains a <br />contractors list for two categories; emergency management, and demolition infrastructure. The lists <br />initially began with local companies that staff had built a relationship with over time as having <br />delivered timely quality work. Over the years other contractors have approached staff to inquire about <br />being added to the list for consideration on future projects. <br />As it relates to situations that don't require immediate action staff is always willing to include <br />additional resources for this work. Once a contractor requests being added to the list they are vetted by <br />staff and if all checks out O.K. they are included on the list of approved contractors. When they are <br />solicited to provide a quote for a project and they fail to respond two consecutive times they are <br />removed from the list, as they are considered unresponsive or are no longer in business. As it relates to <br />the emergency management plans time is of the essence and there is little room for outsourcing this <br />work to contractors outside of the immediate area. <br />Staff will be available to discuss this process and address any questions or comments you may have <br />related to our approach. <br />Action Statement: <br />Based upon discussion <br />Attachments: <br />Current Contractor Lists <br />Reviewed by: <br />Duector ofl'ublic Wor cipal Ci nguieer <br />~~ City Admnustrator ~~-~--- <br />CCWS: 5/11/10 <br />