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AC 150/5900-1B
<br />Appendix 1
<br />1/31/79
<br />PART 111
<br />INSTRUCTIONS
<br />General Instructions
<br />This form is designed so that application can be made for
<br />funds from one or more grant programs. In preparing the
<br />budget, adhere to any existing Federal grantor agency
<br />guidelines which prescribe how and whether budgeted
<br />amounts should be separately shown for different functions
<br />or activities within the program. For some programs, grant-
<br />or agencies may require budgets to be separately shown by
<br />function or activity. For other programs, grantor agencies
<br />may not require a breakdown by function or activity. Sec-
<br />tions A, B, C, and D should include budget estimates for
<br />the whole project except when applying for assistance
<br />which requires Federal authorization in annual or other
<br />funding period increments. In the latter case, Sections A, B,
<br />C, and D should provide the budget for the first budget
<br />period (usually a year) and Section E should present the
<br />need for Federal assistance in the subsequent budget peri-
<br />ods. All applications should contain a breakdown by the
<br />object class categories shown in Lines a-k of Section 6.
<br />Section A. Budget Summary
<br />Lines 1-4, Columns (a) -and (b).
<br />For applications pertaining to a single Federal grant pro-
<br />gram (Federal Domestic Assistance Catalog number) and
<br />not requiring a functional or activity breakdown, enter on
<br />Line 1 under Column (a) the catalog program title and the
<br />catalog number in Column (b).
<br />For applications pertaining to a single program requiring
<br />budget amounts by multiple functions or activities, enter
<br />the name of each activity or function on each line in Col-
<br />umn (a), and enter the catalog number in Column (b). For
<br />applications pertaining to multiple programs where none of
<br />the programs require a breakdown by function or activity,
<br />enter the catalog program title, on each line in Column (a)
<br />and the respective catalog number on each line in Column
<br />(b).
<br />For applications pertaining to multiple programs where
<br />one or more programs require a breakdown by function or
<br />activity, prepare a separate sheet for each program requiring
<br />the breakdown. Additional sheets should be used when one
<br />form does not provide adequate space for all breakdown of
<br />data required. However, when more than one sheet is used,
<br />the first page should provide the summary totals by pro-
<br />grams.
<br />Lines 1-4, Columns (c) through (g).
<br />For new app/ications, leave Columns (c) and (d) blank.
<br />For each line entry in Columns (a) and (b), enter in Col-
<br />umns (e), (f), and (g) the appropriate amounts of funds
<br />needed to support the project for the first funding period
<br />(usually a year).
<br />For continuing grant program applications, submit these
<br />forms before the end of each funding period as required by
<br />10
<br />the grantor agency. Enter in Columns (c) and (d) the esti-
<br />mated amounts of funds which will remain unobtigated at
<br />the end of the grant funding period only if the Federal
<br />grantor agency instructions provide for this. Otherwise,
<br />leave these columns blank. Enter in columns (e) and (f) the
<br />amounts of funds needed for the upcoming period. The
<br />amount(s) in Column (gl should be the sum of amounts in
<br />Columns (e) and (f).
<br />For supplemental grants and changes to existing grants,
<br />do not use Columns (c) and (d). Enter in Column le) the
<br />amount of the increase or decrease of Federal funds and
<br />enter in Column (f) the amount of the increase or decrease
<br />of non -Federal funds. In Column (g) enter the new total
<br />budgeted amount (Federal and non -Federal) which includes
<br />the total previous authorized budgeted amounts plus or
<br />minus, as appropriate, the amounts shown in Columns (e)
<br />and (f). The amount(s) in Column (g) should not equal the
<br />sum of amounts in Columns (e) and (f).
<br />Line 5 — Show the totals for all columns used.
<br />Section B. Budget Categories
<br />In the column headings (1) through (4), enter the titles of
<br />the same programs, functions, and activities shown on Lines
<br />1-4, Column (a), Section A. When additional sheets were
<br />prepared for Section A, provide similar column headings on
<br />each sheet. For each program, function or activity, fill in
<br />the total requirements for funds (both Federal and non -
<br />Federal) by object class categories.
<br />Lines 6a-h — Show the estimated amount for each direct
<br />cost budget (object class) category for each column with
<br />program, function or activity heading.
<br />Line 6i — Show the totals of Lines 6a to 6h in each column.
<br />Line 6j — Show the amount of indirect cost. Refer to Of-
<br />fice of Management and Budget Circular No. A-87.
<br />Line 6k — Enter the total of amounts on Lines 6i and 6j.
<br />For all applications for new grants and continuation grants
<br />the total amount in column (5), Line 6k, should be the
<br />same as the total amount shown in Section A, Column (g),
<br />Line 5. For supplemental grants and changes to grants, the
<br />total amount of the increase or decrease as shown in Col-
<br />umns (f)-(4), Line 6k should be the same as the sum of the
<br />amounts in Section A, Columns (e) and (f) on Line 5. When
<br />additional sheets were prepared, the last two sentences ap-
<br />ply only to the first page with summary totals.
<br />Line 7 — Enter the estimated amount of income, if any,
<br />expected to be generated from this project. Do not add or
<br />subtract this amount from the total project amount. Show
<br />under the program narrative statement the nature and
<br />source of income. The estimated amount of program in-
<br />come may be considered by the Federal grantor agency in
<br />determining the total amount of the grant.
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