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2/7/85 AC 150/5100-14A (14) Prepare a report recommending that negotiations be initiated with the consultant ranked number one. The report should contain sufficient detail to indicate the extent of the review and the considerations used for the recommendations. (15) The report should be forwarded to the sponsor's administrator or governing body authorized to review the recommendations of the selection board. The recommendations of the selection board should normally be accepted unless the report does not adequately support the recommendations. This will help to ensure complete fairness and open competition. If the recommendations are not accepted, the selection board should be reconvened until acceptable recommendations have been agreed on. —" ._ b. Competitiveeg tation. (Price Is a Selection Factor). The selection procedure recommended in paragraphs 9a(1) to 9a(13) should be followed, except: (1) a briefing should be held with all firms on the preselection list prior to submittal of the project proposal to discuss the scope of work; and (2) a cost proposal, in a sealed envelope, should be submitted with the project proposal (see paragraph 12a(1) for the elements of a cost proposal). After receipt of the project and cost proposals, the following procedures are recommended: (1) Prepare a report that rates the project proposals for their technical merit. The report should contain sufficient detail to indicate the extent of the review and the considerations used for the recommendation. The cost proposal should be kept sealed and not evaluated at this time. (2) The report and the sealed cost proposals should be forwarded to the sponsor's administrator or governing body authorized to review the recommendation of the selection board. 10. ALTERNATE SELECTION PROCEDURES. The selection procedures recommended in paragraph 9 should normally be followed in the procurement of consulting services. However, for some projects, circumstances may dictate that the recommended procedures are too time consuming or complex for the particular procurement. In these cases, OMB's Attachment "0" provides other acceptable procurement methods which may be used such as small purchase procedures or noncompetitive negotiation. Sponsors should consult with FAA Airports personnel before using these alternatives to assure that the circumstances justify their use. Amr COST -ANALYSIS. a. In order to properly evaluate the consultant's cost proposal, a sponsor having _ t,�-r erienee -in =estiilriati thertust of processional- services and negoti -`L'� or these service`s cie.YgIQpT-airTn'peniient estimate'of'rt'r the -cost Of the services based on a detailed analysis of the scope and conditions oi"E`It't.ork. MSnvora-hdv3•ngrno-sta#'f-or-having little- or no previous experience• in estimatineA'r"8'osty'ditprofessional-services and nego-iiating=contractsfor - consultant services may not be able to prepare such a detailed analysis by themselves. In these instances, the sponsor tvuunau-s_ee:r-tne advice-Of advice-of state avaompersonnedor-FA7A3rportspets6nneIon a exead;scope_of the =YOFfa1ge-If-t6e'sponsor hasrieriginevimretainer who is not being considered for the -project, the sponsor may engage the engineer to prepare a detailed analysis. Chap 2 Par 9 11