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<br />d) A solicitation phase protest is a protest based on alleged improprieties in a solicitation, <br />including, but not limited to, exclusion of proposers and objections to pre-evaluation <br />processes. <br /> <br />e) An award phase protest means all protests other than solicitation phase protests. <br /> <br />t) An interested person is an actual or prospective proposer, or contractor who alleges that <br />it has been aggrieved in connection with the solicitation or award of a City contract. <br /> <br />g) A working day is an office business day for the City of Ramsey Administration staff. <br /> <br />h) A neutral panel member is an adult individual who is a citizen of the State of Minnesota, <br />who is not employed by the City of Ramsey, and who has no pecuniary interest in the <br />outcome of a protest and/or no other conflict of interest preventing him or her from serving <br />as an objective decision maker. <br /> <br />Specific Procedures <br /> <br />The City requires strict compliance with the following procedures. Failure to comply with these <br />procedures will result in a waiver of protest rights. <br /> <br />An interested person desiring to protest must file a written protest, by certified mail, with the <br />City contact person designated in the solicitation issued by the City, with a copy to the City <br />Attorney. If the contact person cannot be identified in the solicitation or is otherwise <br />unavailable, the protest should be filed with the Office of the City Attorney, 2140 4th Ave, Ste 4 <br />Anoka, MN 55303-2268 <br /> <br />The written protest must include the following information: <br /> <br />a) The protester's name, the protester's company name, address, telephone and fax <br />numbers, and, if available, email address. <br /> <br />b) The project name and number and the contract number or other solicitation identifier. <br /> <br />c) Information establishing that the protester is an interested party for the purpose of filing <br />a protest and that the protest is timely. <br /> <br />d) A detailed statement of the legal and factual grounds for the protest, including a <br />description of the alleged injury or prejudice to the protester. <br /> <br />e) Identification of evidence known to support allegations in the protest, including, but not <br />limited to, names of the persons involved, a description of relevant occurrences, the <br />documents upon which the protester relies, and the particular aspects or language, if any, <br />in the solicitation documents which are alleged to be defective or illegal. To the greatest <br /> <br />Attachment to the Proposal Instructions: Protest Procedures <br />Page 2-2 <br />