Agenda - Council - 08/24/2010 - Laserfiche WebLink

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Consent # 53' ADOPT RESOLUTION AUTHORIZING ASSIGNING REMAINING 2010 HAPPY DAYS WORK TO ALTERNATIVE STAFF DUE TO A RESIGNATION By: Colleen Lasher, Interim Human Resources Representative Background: The annual Happy Days event is just a few weeks away. The City's Management Intern, Jessica Hendricks has been coordinating the event thus far; however she recently submitted her letter of resignation and her last day with the City will be August 20, 2010. Possible recruitment options regarding the Management Intern position will be reviewed in late September or Early October. For the time being, staff must consider options for timely staffing this year's event. For this critical staffing effort, it is recommended that City Planner Tim Gladhill and Administrative Assistant Kathy Schmitz be given additional compensation outside of their regular jobs. Both Mr. Gladhill and Ms. Schmitz have valuable Happy Days experience. Mr. Gladhill is an exempt employee; therefore, the position is not eligible for overtime. Overtime is paid to other, non-exempt staff, such as patrol officers, public works employees that work on the event. Consequently, it is recommended that he receive a lump sum compensation equivalent to thirty- two hours of his time, plus additional hours of vacation for any hours worked over thirty-two. Ms. Schmitz is a part-time employee and it is recommended that her hours be increased by up to approximately ten hours per week without overtime expenses to the City. It is estimated that the event will require approximately 94 administrative staff hours for the four weeks prior to the event; Forty-two of these hours will be allocated for Mr. Gladhill and fifty- two for Ms. Schmitz. The funding required for this proposal would be comprised of a lump sum payment for Mr. Gladhill equivalent to approximately thirty-two hours of his time, or $1500.and approximately ten hours of additional vacation leave as required to equal the estimated forty-two hours mentioned above, but not to exceed twenty-five hours. Fifty-two hours of pay based fifty-two hours worked for Ms. Schmitz at her base pay is approximately $1140.00. Total cost, excluding Mr. Gladhill's vacation amount, comes to approximately $2640.00 and would come from the general fund salary savings from the vacant intern position. Recommendation: Staff recommends that Mr. Gladhill receive a one-time lump sum payment and a one-time additional vacation leave benefit as compensation and that Ms. Schmitz receive her normal hourly rate of pay for the extra hours worked until the conclusion of Happy Days.