Agenda - Planning Commission - 09/16/2010 - Special Meeting

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Motion by Councilmember Elvig, seconded by Councilmember Look, adopt Resolution #10-07- 141 to appoint Mr. Peter Tokle of Tokle Inspections, Inc. for contracted electrical inspection services to begin on or near August 1, 2010. Further discussion: Mayor Ramsey stated for him this was a twofold issue, _which was for the Council and staff to be able to have influence over the inspector as well as to save money for the City. Councilmember Jeffrey did not believe the citizens would be mistreated by Mr. Tokle, but he was going to oppose this on principal. He believed that once an RFP closed and there were insufficient applicants, the REP should have been reopened and staff should not have gone out and recruited further applicants. Mayor Ramsey stated staff did not ask Mr. Tokle to make a proposal and Mr. Tokle came in on his own. Councilmember Dehen stated he also would oppose this Not because of Mr. Tokle, but because the City and staff should follow the rules. He did not believe staff should be interviewing anyone in any capacity after an RFP closes, unless it is opened up again. City Attorney Goodrich recommended adding the following wording to the Motion: This motion is contingent on reaching an agreement with Mr. Tokle and/or his corporation detailing the terms of his employment with the City pursuant to the City's standard consultant contract, as approved by the City Attorney. City Attorney Goodrich reviewed the agreement. Mr. Richard Kruger, 7640 150`h Lane NW, believed the City electrical and fire departments have never got along. He believed contracting out would cause more problems. The Building Official noted the electrical inspector would still be supervised by the City. Mayor Ramsey requested an amendment to the motion, that there be a 30-day notice for termination in the Contract and to have an end date of January 31, 2011 and in the meantime for the City to go out and have another RFP. Amendment failed for lack of a second. Councilmember Wise expressed concern that Mr. Hagfors was not chosen if the City was going to save money. Councilmember McGlone noted no policies or laws had been broken and he commended the staff for what they had done. He noted in an RFP all the City was required to do was to take the lowest qualified bidder and price did not need to be considered. City Administrator Ulrich noted the price had been equalized as the incumbent proposal had He stated if Council chose Mr. Hagfors, the issue of performance and how that would be handled, the Council would need to make some policies for that. Councilmember Dehen believed this set the wrong precedence. Motion (with contingent verbiage from City Attorney) carried. Voting Yes: Mayor Ramsey, Councilmembers Elvig, Look, and McGlone. Voting No: Councilmembers Dehen, Jeffrey, and Wise. 7.03: Award Bids for 2010 Street Maintenance Program City Engineer Himmer reviewed the staff report. Councilmember Elvig asked if a change order should be prepared for the $6,000 increase based on the previous discussion. City Engineer Himmer stated this could be done as a Change Order. City Council / July 13, 2010 Page 8 of 12 P18