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Background: Analysis: CONSIDER PARKING RAMP PHASE II DESIGN SERVICES By: Brian E. Olson, Director of Public Works / Principal City Engineer HRA Case # I The City of Ramsey obtained a Congestion Mitigation Air Quality Program (CMAQ) grant in 2006 to add 200 stalls to the existing parking ramp. The focus of the CMAQ program is funding transportation programs that reduce vehicle tailpipe emissions and is a national program locally administered by MN /DOT. The parking ramp currently serves the Municipal Center and the Ramsey Star Express riders. It will serve the users of the future buildings to be constructed west of the parking ramp and Northstar Commuter Rail riders when the Ramsey Station is constructed. The grant is in the amount of $3.5 million and the deadline for submission of the design was March 2010. In February of 2010 the design was completed and submitted to MnDOT for approval so we would not lose the funding for the parking ramp expansion. This design included a connection to the VA as the HRA was putting together a proposal at that time. Since the discussions have begun with another user west of the ramp, the design will have to be modified. A schedule will have to be completed, cost estimates revised and a construction management contract will have to be executed. LSA Design, Inc. has all of the architectural drawings, renderings and shop drawings for the existing ramp and completed the design for the expansion of the ramp. They are intimately involved with the current design which they completed on time and within budget. They were extremely responsive and submitted the design to Staff and assisted Staff in no less than 4 meetings with MnDOT to get the design approved before the sunset date on the grant. Any changes to the design will require an amendment to the LSA contract as it is imperative that the licensed engineer sign the structural plans for any revisions and provide consistency of Consultants throughout the contract administration process. The purpose of this case is to gain consensus on the process of soliciting proposals for the parking ramp design changes and construction administration for the parking ramp expansion project before soliciting any proposals. The existing financing policy outlines the process of requiring multiple proposals and issuing an RFP for any Consultant contract over $15,000. The contract administration for the first phase of the parking ramp was $214,200 with approximately $75,000 covering special inspections, soils engineering, etc. Financing: The funding for the design work will come from the Landfill Trust Fund. The HRA will be asked to approve the contract with LSA Design, Inc. to perform the work for the final design and construction administration of the 200 car parking ramp expansion. Proceeds from the sale of land in COR will be used to reimburse the Landfill Trust Fund.