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HRA Case # CONSIDER PARKING RAMP PHASE II DESIGN SERVICES By: Brian E. Olson, Director of Public Works / Principal City Engineer Background: The City of Ramsey obtained a Congestion Mitigation Air Quality Program (CMAQ) grant in 2006 to add 200 stalls to the existing parking ramp. The focus of the CMAQ program is funding transportation programs that reduce vehicle tailpipe emissions and is a national program locally administered by MN/DOT. The parking ramp currently serves the Municipal Center and the Ramsey Star Express riders. It will serve the users of the future buildings to be constructed west of the parking ramp and Northstar Commuter Rail riders when the Ramsey Station is constructed. The grant is in the amount of $3.5 million and the deadline for submission of the design was March 2010. Analysis: A case was presented to the HRA on September 21, 2010 requesting authorization for staff to negotiate a contract directly with LSA Design, Inc. for an amendment to the final design and construction administration contract for the 200 car parking ramp expansion. Staff was authorized to negotiate with LSA Design, Inc. for the contract amendment. Staff requested the enclosed proposal from LSA Design, Inc. that outlines the responsibilities to complete the second phase of the parking ramp. After numerous conversations, Staff is confident that LSA Design can complete this work in a timely manner and for a cost not to exceed $132,000. This represent a $24,500 (16%) reduction in the original proposal that was submitted on September 22, 2010 and compares to $139,200 for the first phase ramp. It should be noted that the second phase, whereas it is a smaller project, involves a federal grant and therefore requires additional testing and reporting. This amount also includes revisions to the parking ramp design as stated in the proposal. When construction nears there will be another estimated $75,000 contract that will need to be acted on for materials testing (concrete, soils, etc.). A Request for Proposals will be prepared by LSA and brought back to a future HRA meeting along with the Authorization to advertise for bids. Financing: The funding for the design work will come from the Landfill Trust Fund. The HRA will be asked to approve the contract with LSA Design, Inc. to perform the work for the final design and construction administration of the 200 car parking ramp expansion. Proceeds from the sale of land in COR will be used to reimburse the Landfill Trust Fund. Recommendation: City Staff recommends utilizing the Landfill Trust Fund and entering into a contract with LSA Design, Inc. for an amendment to the final design and construction administration of the 200 car parking ramp expansion contingent upon the apartment project developer agreeing to the cost of design modifications stated in Task II of the proposal.