Resolution - #10-04-077 - 04/13/2010

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B. Review Procedures Any department wishing to create, modify, or remove a new social media presence must initially submit a request to the City of Ramsey's webmaster for the City of Ramsey's web site. This will initiate a process to ensure that the City's array of sanctioned social media accounts are kept to a sustainable number, policies are followed, and the City's Internet - based communication strategy is appropriately maintained. At minimum, the social media web site requests must contain the following information: • the subject; • whether the request is an addition, modification, or deletion of a social media resource or its contents; • an introductory paragraph explaining the purpose and/or scope, including (as applicable) changes to the purpose and contents of existing social media; • a draft version of the page which incorporates the general standards as identified in Section VI.A herein; • expected frequency of updates; • the target audients; • desire to accept comments; • comment justification, if applicable; • the author(s); • the moderator(s); and • signature of the requesting department's director indicating approval of the request. Formal action on the request will be determined by the City Administrator or his designee. C. Guidelines for Personal Communications It is important to remember that the personal communications of employees and others who serve the City of Ramsey may reflect on the City, especially when commenting on City business. The following guidelines apply to personal communications, including various forms of social media. • Remember that what is written is public, and will become a matter of public record. It may also be spread to larger audiences. • The City of Ramsey expects its employees and those that serve it to be truthful, courteous and respectful. • If something is published using a personal account and relating to City business, it should be accompanied by a disclaimer that identifies the source as an employee or otherwise associated with the City. • Personal social media account names should not be tied to the City (e.g. RamseyCop). VII. Exceptions /Change This policy supersedes all previous policies covering the same or similar topics. Any exception to this policy may be granted only by the City Administrator. This policy may be reviewed and changed at any time.