Agenda - Public Works Committee - 11/16/2010

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Public Works Street Supervisor Riemer reviewed the staff report. Eric Zerwas of First Scribe gave a software demonstration to the Committee. Mayor Ramsey asked how our ROW permits are done now. Street Supervisor Riemer answered it is usually done by fax and kept in a file to keep track of the work. Eric Zerwas summarized the information requesting for now would be put into digital format and the work could be mapped out and from that point the application would be submitted. Chairperson Elvig asked how many permits were being issued back two or three years ago. Street Supervisor Riemer responded at its peak about 35 permits a month. Councilmember Dehen asked how all this is stored. Eric Zerwas responded that this is all stored on First Scribes system. Mayor Ramsey asked about the cost. City Engineer Himmer responded $200 a month. 0 -50 permits is $200 a month. 50 -100 is $250 a month. Mayor Ramsey asked Eric Zerwas what is the extent of what they do because he would like to see more automated processes for permitting in other areas. Eric Zerwas responded ROW permits is what they focus on the hurdle most cities have with other area of permitting electronically is because most cities do not accept credit cards. Mayor Ramsey asked if there is a term commitment for the service. Erik Zerwas responded it is a month by month commitment. City Engineer Himmer asked if at the end of a term is all the information recorded and stored part of the monthly fee and that no extra charges would be billed. Eric Zerwas responded all of the information is part of the data base and it is part of the monthly fee and this would be stated in the contract. Motion by Mayor Ramsey, seconded by Chairperson Elvig to authorize staff to execute a contract with First Scribe for ROW permitting software package. Public Works Committee / October 19, 2010 Page 2 of 6