Agenda - Council - 03/12/2002 - Laserfiche WebLink

Home

I I I I I I I i I I I I GovDocs and GovDelivery Cost and Value Analysis Prepared by: Barry Johnson; Dynamic Information Systems, T.T.C; (763) 593-5000 The objective of this exercise was to assess the relative value of the GovDocs service products by comparing alternative approaches to implementing similar functionality. Three alternative solution approaches were employed in assessing these choices. No other "ASP" based solution were employed as there were no suitable "apples-to-apples" service providers, particularly with respect to the subscriber services component. The GovDocs and GovDelivery applications being considered by the City of Ramsey include several high-level functional areas: The ability to store various document formats and associated metadata such as tide, description, authorship, etc. Support for organizing documents into an end,user definable hierarchy. · Basic document versioning capability · End-user administration layer to allow any user with a browser to upload and manage documents in the system. · User registration for citizens · Subscriber services that allow users to subscribe to e-mail updates of specific documents, such as the latest City Council minutes or the latest version of the building code. · Alert services to send notices to ali registered members. Each of these feature areas could be detailed at some length, however, for purposes of gathering estimates, we felt it wisest to leave specific implementation direction at the discretion of the estimator. In addition, there are features of the GovDocs system that are needed to support multiple municipalities, these features have been excluded, as they would not be relevant to a Ramsey-only implementation. We solicited the input of several organizations in developing price esrim-tes. The following are numbers for creating pr/rn~rily customiv, ed solutions. TechKnowledge, Inc. $275,000 Webb IS $98,000 Active. Logic $105,000 In addition, we solicited the input of two individuals experienced in developing web applications similar to GovDocs to estimate the actual hours of effort required to implement the system. We requested the provide two est/mates: the first for creating a "quick and dirty" solution, that is, making no consideration of future enhancement or maintenance to the system; the second for creating a moderately robust version of the application which they would be v~lling to support. Both developers indicated that their Quick and Dirty versions, while minimally serviceable, would likely require an individual with above-average technical slcill to support. Applying a range of hourly rates common among independent contract -257-