Agenda - Council - 04/10/2001 - Laserfiche WebLink

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CASE AUTHORIZE CONTRACT FOR PROJECT MANAGEMENT SERVICES FOR CITY HALL EXPANSION PROJECT By: James E. Norman, City Administrator Background: I I I The City Council authorized a space needs analysis of City Hall in 1998, by utilizing the services of Boarman, Kroos, Pfister, Rudin & Associates, Inc. (BKPR). The City Hall expansion project had earlier been assigned to the Community Center Task Force during an earlier Council meeting in 1998. The space needs study was completed and the preliminary report was delivered to the Task Force in May 1999. The results of the space needs analysis projected that the City of Ramsey organization will require approximately 6,000 square feet in addition to the 12,800 square feet of the existing City Hall facility to meet current needs. The City also projected that an additional 2,000 total square feet may be acquired over a ten-year period. The preliminary study did not take into account the possibility for need of additional public space usage for larger community group meetings or banquet-style functions. The City Council discussed the matter and in June 1999, authorized staff to send requests for proposals out to project (construction) management firms prior to the selection of an architectural services firm. Proposals were received by the City in July 1999, however, the City Council opted to postpone the project. During the work session of April 2, 2001, the City Council toured the City Hall facility and directed staff to bring the recommendation for a project management firm back for Council consideration. Project Management Proposals The City received four proposals from project management firms in July 1999. The four firms included CPMI of Bloomington, Adolphson and Peterson Construction of Minneapolis, R.A. Morton of St. Cloud, and E & V Consulting of Minneapolis. After a review of the proposals in 1999, staff had been prepared to recommend the services of E & V Consulting to be selected as the City Hall expansion project management firm. (Proposal attached to case.) Financing Financing for the project management consulting services related to the City Hall expansion project was adopted as part of the 2001 General Fund Budget in the amount of $20,000. I I I I I Council Action: Motion to direct staff to enter into an agreement for project (construction) management services for the expansion of City Hall project with E & V Consultants of Minneapolis. - Reviewed by: City Administrator Assistant City Administrator Finance Officer CC: 04/10/01 -197-