Agenda - Council - 10/09/2001 - Laserfiche WebLink

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-202- P.W. CASE Mailbox Replacement Policy By: Grant Riemer, Public Works Supervisor Background: The City of Ramsey has no written policy for mailbox replacement other than the City will replace mailboxes that are damaged by direct contact with our plow equipment. Staff would like to propose the following language for consideration. The following policy is similar to one in use at the City of Apple Valley. Mailboxes installed and maintained to City U.S. Post Office regulations which are damaged as a result of direct contact by City snow removal equipment will be temporarily repaired within 48 hours of receiving notification of such damage. If the mailbox cannot be temporarily repaired, a portable mailbox will be set in place so mail service will be continued. The City will replace the damaged mailbox structure the following spring with a standard No. i black, white, or silver mailbox mounted on 4-by 4-inch treated post. Residents whose mailboxes are knocked down as a result of direct contact by City snow removal equipment may request $75 allowances, if they so choose, to replace the mailbox structures themselves, relieving the City of any further obligation. In such cases, the City will provide portable, temporary mailboxes until the following spring. Mailboxes, which are not installed to City and U.S. Post Office regulations or are damaged due to snow deposited from plows (versus being hit by City snow removal equipment), will not be replaced. The City is not responsible for damage to media or paper boxes and will not repair them. Recommendation: Adopt proposed language as policy Committee action: Motion to recommend City Council adopt proposed language as policy Reviewed by: City Attorney City Administrator Public Works Director PW: 09/18/01 I I I I I I I I I I I I I I I I I