Agenda - Council Work Session - 02/01/2011

Home

CC Work Session Date: 02/01/2011 By: Jo Thieling Administrative Services Title: Consider Community and Business Event Participation Events anticipated for 2011 include the following: Anoka Area Chamber Gala, February Boy Scout Breakfast, February Mayors Prayer Breakfast, March Mercy Unity Foundation Crystal Ball, April Golf Events (May - September): Anoka Area Chamber of Commerce Anoka/Ramsey Rotary Anoka Technical College Bridge Link Golfin' for Kids Mercy & Unity Hospitals Ramsey Lions North Metro Mayors Association Information Funding Source: 2011 General Fund, Council, Misc Operating Expenses, $1900 or Council Contingency. Item #: 2. 4. Background: Annually, the City Council and key city staff participate in various gala and golf events in support of community and business organizations. The City's Discretionary Expenditures policy requires that annually, the City Administrator review upcoming events and discuss attendance by the Council and staff. Additionally, the policy states that annually the Council will establish a maximum amount for community and business relation expenses. The 2011 Council budget for participation in community and business events is $1900. If additional funding is required, staff recommends designating funds from the Council Contingency. It should be noted that annually the EDA members budget for and participate in a number of community and business events for business retention and expansion purposes. Additionally, the HRA members and staff participated in events on behalf of The COR at Ramsey. The budget and member participation is approved by each of those boards annually. Recommendation: Staff recommends that the Council review the list of events, add any events that were omitted, and make a recommendation regarding attendance by members of the council for each event. If additional funding would be required, designate funding from the Council Contingency fund.