Agenda - Council Work Session - 02/01/2011

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expenditures for participation fees, donated gifts, door prizes, etc. 4. Community and Business Relations The City recognizes the importance of establishing and maintaining a positive image with the business and civic community. Participation in certain periodic or annual events is a necessity to maintain a positive image. Annual dinners or galas, or golf tournaments that are sponsored by an organization that the City has a business or community relationship with are examples of business and civic community events (i.e. Chambers of Commerce and other community partners). a. The City Administrator will coordinate participation at such events to ensure representation and ensure that duplication is avoided for purposes of cost containment. b. The City Administrator will review on an annual or semi- annual basis upcoming events to discuss attendance and representation at business and community events. c. The City Council will annually establish a maximum amount of community and business relation expenses by an affirmative approval. 5. Alcoholic Beverages The purchase of alcoholic beverages is not allowed. 6. Clothing and other Sundry items Employees may receive T- shirts, and other sundry items of nominal value ($5.00) when these items are made available to the general public or if these items are detennined by the City Administrator to be important to the successful involvement of employees in special city- sponsored or city - supported events (i.e. National Night Out, Happy Days, etc.). Employees may be supplied with uniforms, clothing, boots and other gear necessary for the performance of their job as per the City of Ramsey Personnel Policy or applicable labor agreements. 7. Expenditures for Staff, Council or Commission members only No expenditures or reimbursements shall be made for spouses or friends of employees attending events. (Approved November 28, 2006) Originating Dept: Finance and Administrative Services