Agenda - Public Works Committee - 01/16/2001

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Successful applicants are required to enter into a Cooperative Agreement with Mn/DOT to install and maintain the roadside landscape improvements. A detailed landscape plan showing actual locations and quantities of materials along with the specifications and special provisions will form the basis of the Agreement together with the appIication and-schedule of maintenance requirements. The applicant must submit two copies of the completed application to the Mn/DOT Landscaping Programs Coordinator for review and approval by Mn/DOT's District/Metro Division and Landscaping Programs staff. CRITERIA FOR EVALUATENG APPLICATIONS After the completed application nas been submitted to M,nJDOT, additional information may be required. Clarification of vague or ambiguous application materials may be requested by the Mn/DOT review team. Incomplete applications (i.e., missing supporting documents, etc.) may not be considered for funding. Completed applications should be submitted at least three months prior to the desired planting date. Applications submitted by September 1st will be given priority to take advantage of the opportunity for fall preparatory work prior to spring planting. .In order for an application to be reviewed, it must contain the basic, minimal requirements as outlined in this manual. Applications may be approved for funding in the full amount requested or in an amount less than requested. The criteria to' be USed in reviewing and ranking qualifying applications include: 1. Extent to which the proposed project meets one or more of the goals of the program. 2. Extent to which the proposed project, is consistent with Mn/DOT policy, safety, design, and operations g-uidelines. 3. Extent to which the proposed project and partner demonstrate a strong likelihood for successful installation,' establishment and maintenance of the roadside landscaping investment. AWARD OF PROJECT FU/~DS Award of project funds is subject to availability of funds at the time the application is approved and witl be announced by Ietter. Unsuccessful applicants may be deferred to the next cycle of available funding or may be asked to resubmit revised applications. Award of project funds is contingent upon execution and approval of the Cooperative Agreement. Funds may be transferred to the community upon receipt of a written request with a cop), of the purchase orders for landscape materials. Fall season preparatory work (weed control and rototiI!ing) and Spring season planting is recommended for roadside projects. All components of the project phase, as awarded, must be completed by the end of the first full ~owi.ng season (early April to early November) as scheduled.